Email how to end

How to End an Email (With Closing Examples)

When you are sending employment- or business-related email messages, it’s important to end your letter in a professional manner.

That means including an appropriate closing and an email signature with your contact information, so it’s easy for the recipient to get in touch with you.

Because so much business correspondence is handled by email, it’s essential to write and format your messages as carefully as you would a printed letter.

Tips for How to End an Email

Here are some sample email message closings, as well as some advice on which closing to choose, how to format your closing, and the best way to end an email.

There are a few things you should keep in mind when choosing an email closing.

Include a Closing

Some people think they can simply leave a closing out of an email. However, this is extremely unprofessional; always include a closing. That’s true even if you have an email signature.

Consider Your Relationship With the Recipient

You should stick to professional email closings when speaking with anyone related to your job search. However, if you are close friends with the person, you can consider a semi-professional closing, such as “Cheers,” or “Yours truly.” If you are in any doubt, always lean towards a more professional closing.

Avoid Unprofessional Closings

Even if you are friends, avoid any unprofessional closings in a business email, including “See ya later,” “XOXO,” or any other informal sign-offs.

Use Your Full Name

Avoid using just your first name or a nickname, unless you are corresponding with a close friend or colleague. Include your full name, so there is no confusion over who you are.

Professional Email Closing Examples

Below are some of the most common professional email closings.

Semi-Professional Email Closings

These are email closings that would be appropriate if you were sending a work-related email to a close friend or colleague.

If you are unsure whether you are close enough to the recipient to send a semi-professional email closing, stick to a professional email closing.

How Not to End an Email

There are some closings you should avoid when you’re sending business-related emails.

What to Include in an Email Closing

There are multiple parts to an email closing:

Closing Remark: As discussed above, use a professional email closing, unless you are sending an email to a close friend or colleague. In that case, consider using a semi-professional closing remark. See below for examples of both.

Full Name: Be sure to include your full name (first and last) rather than using just your first name or a nickname, unless you are emailing a very close friend. Even then, you might want to use your full name to avoid any confusion.

Title and Company: Include your current job title and company, especially if you are corresponding with someone outside of the company. If you’re applying for a job, of course, don’t include your employment information in your signature.

Contact Information: It is always useful to include contact information at the end of an email send-off. You can include your phone number, your LinkedIn profile URL if you have one, and even your mailing address. You might also consider including your email address, even though the recipient will already know it.

How to Format an Email Closing

It is important not only to have all the parts to an email closing but also to format them correctly. First, make sure you include a comma after your closing remark. After this, add a space.

After the space, include your typed (full) name. Beneath this, add your title, company, and any contact information you wish to provide:

Email Closing Format

Full name
Title
Company
Phone number
Email address
LinkedIn URL

Sample Email Message Closings

Review example of professional signatures for emails and letters.

Closing Example #1

William Williamson
Assistant Director
XYZ Marketing
555-555-5555
wwilliamson@email.com

Closing Example #2

Maria Galvez
Consultant
ABC Consulting Firm
555-555-5555/mgalvez@email.com
linkedin.com/in/mariabgalvez

Closing Example #3

Janet Jamison
Lead Teacher
ABC Charter School
555-555-5555
jjamison@email.com

Is the Rest of Your Email Professional?

The closing is just one part of a professional email. Here’s more information about appropriate salutations («Hey» is never an appropriate greeting in an employment-focused email), instructions on how to write professional emails, and a wide variety of sample job-search-focused letters to review before writing your own.

Key Takeaways

DO INCLUDE A CLOSING Some people think they can simply leave a closing out of an email. However, this is unprofessional. Always include a closing. That’s true even if you have an email signature. Adding a closing like “Regards” or “Sincerely” before your name is a polite way to end a message.

CONSIDER YOUR RELATIONSHIP WITH THE RECIPIENT You should stick to professional email closings when corresponding with anyone related to your job search. However, if you are close friends with the person, you can consider a semi-professional closing, such as “Cheers” or “Yours truly.” If there is any doubt, always lean toward a more professional closing.

AVOID UNPROFESSIONAL CLOSINGS Even if you are friends, avoid any unprofessional closings in a business email, including “See ya later,” “XOXO,” or any other informal send-offs.

How to close an email – 40 email closing lines, phrases & sentences

Wondering how to close an email? This blog post features 40 email ending examples that will help you to choose email closing line, sentence or phrase as a closing statement.

Table of contents

Closing words for an email can be notoriously hard to nail. There is more than meets the eye about those end of email sayings, conclusion words, and remarks. Yet, it’s hard to put your finger on how they exactly affect the delivery of your message.В

«How to close an email then,» you might ask. The email closing line – В also known as the email closing phrase or email closing sentence – В is the finishing sentence of your email, right before the sign-off and your name. «Thank you in advance,» «Looking forward to hearing from you soon,» and so forth. Email closing lines and their counterpart email opening lines are essential for setting the tone of the email. In addition, those closure phrases bring any email message to the intended conclusion and deliver the message as you meant it. When deciding on the best closing for an email, the most important thing is to consider who’s the recipient, the nature of your relationship with them, and the intention of your message.В

It’s good to have plenty of email-ending sentences in your toolkit not to have to spend time thinking – or googling them – on the go. That’s why we have put together a comprehensive guide on English email closing phrases. These formal, polite, professional, business, and informal email endings include 40 email closing sentence examples paired with the best email sign-offs that will help you to navigate any email closing remarks with ease.

How to close an email – and why it’s important that you do

No matter if it’s a phone call, Zoom, or face-to-face conversation, you surely don’t just disappear into thin air when you’re done. You should approach closing your email the same way as concluding any other exchange to leave a good impression. Email conclusions follow the same format where email closure remarks are followed with sign-off, the sender’s name, and signature. Email ending should consist of four parts.

1. Email closing line

Closing lines of emails are commonly used email finishing sentences that signify the ending of the correspondence. «Thank you in advance» and similar phrases to close an email will help the sender deliver the message the way they intended.

2. Email sign-off‍

A sign-off is a word or phrase such as «Regards» that signals that your email has come to its end. The best email sign-off depends on the context. Also, don’t forget to place a comma after it.

3. Your name

‍If you are on a first-name basis with the recipient, you can leave your last name out. Still, otherwise, it’s best to use your full name to identify yourself and avoid any confusion.

4. Email Signature‍

Signature typically features your job title, organization, and contact information such as phone number, website, and address, and it’s typically left out in an ongoing email exchange.

The identifying function of your email ending is pretty straightforward. Still, the devil is the details. The closing of your email message will be the last thing that the recipient reads, so it can significantly impact the response you receive. Or if you hear back from someone at all. Best email conclusion is always written with intention so let’s dive deeper into examples of different phrases to close an email in various situations.

40 email ending examples

We hate to say it, but the best phrases to end an email always depend on the context. Namely the recipient, your relationship to them, and the subject at hand. That’s why good closing remarks in an email can be anything from formal to informal. Still, in the business setting, you should keep to professional email endings to not break the email etiquette. So, make sure to always pick the ending note for email according to the situation and the tone you want to deliver your email message with. Next up, we willВ have a total of 40 email closing sentence examples and matching email sign-offs so that you have plenty of email ending examples in your toolbox going forward.

Formal email endings – 10 formal email closing examples

Formal emails are the important emails you send to professors, officials, and now and then to representatives of other businesses. These emails are characterized by accurate grammar, punctuation, and spelling and adhere to proper email etiquette that all information your decision on the phrase to end a formal email. Many of us don’t need to send formal emails daily, but it’s important to get formal email closing lines just right when we do. Examples of the situations when you need to use official email ending lines include choosing the closing line for a job application email or closing line for an email to a professor. Below we have put together a list of formal email closing examples that provide formal email ending sentences for various formal email exchanges.

Does it still feel hard to choose the ending sentence for formal emails? Deciding on the best closing sentence for a formal email can be tricky. There’s often a lot at stake with this communication. In addition to these formal email closing lines, you should also know the right sign-offs to pair with the closing sentence. Your options are as follows.В

The above 10 formal email closing line examples will hopefully help you settle on a formal email closing line. However, suppose you are still unsure which phrase to end a formal email with. In that case, you can dive deeper into the topic with our article onВ how to write a formal email.

Polite email ending – 10 polite email closing sentences

There are as many shades of politeness as possible recipients of your emails. As politeness is in the eye of the beholder, you want to come off as overly polite rather than rude. For example, consider the difference between choosing a polite email closing sentence to your friend and choosing the closing line for an email to a professor. The best way to be safe than sorry is to put yourself in the recipient’s shoes and try to see their message through their eyes. Being polite, however, doesn’t have to mean being formal. In fact, formalities often come off as stiff. Especially when it comes to choosing polite sentences to end an email, our advice is not to get hung up on details but to adhere to good manners.

One of the best ways to match the politeness is to mirror the tone of the recipient’s previous email to you. This trick comes especially handy when pairing polite email closing sentences to an email sign-off.

Nailing your email ending shouldn’t be too hard with the help of these examples of polite sentences to choose from when sending an email. But in case you want to learn more about managing the tone of your emails, our article onВ email’s toneВ goes deeper than our listing on polite email closing sentences.

Professional email endings – 10 professional email closing lines

Typically professional emails exist in the hard-to-define middle ground between formal and friendly. That’s why finessing work emails can prove to be more challenging than many of us think. For example, closing an email professionally requires a toolbox full of proper email closings, including professional email ending phrases and sign-offs, and an ability to navigate the multifaceted interpersonal relationships at work. Just how often have you found yourself ending a work email and then obsessing over details such as whether you came up with good closing remarks in an email? Don’t get us wrong. It’s essential to stop and think before hitting ‘Send,’ but these examples should help you get the job done faster the next time you wonder how to conclude a professional email.В

Despite many workplaces leaning towards more informal communication nowadays, you always want to be polite and friendly in internal emails. Not to mention when communicating with someone outside your company. It’s simply a matter of professionalism. These are the ways to sign off an email in the conversion when you need professional closing for your email.

There is no reason to second guess how to conclude a professional email anymore, right? When you have familiarized yourself with a professional email ending phrases, you should also learn more about the nuances ofВ professional email sign-offs. These two aspects of the company will make closing any email professionally a breeze. We guarantee.

Business email endings – 10 business email closing phrases

How do I write closing remarks for my business email? Whatever you do, make sure not to overlook them. The ending sentence is the last thing your recipient reads, thus defining how they respond to your message. Business email closing lines come in many different forms depending on whether you engage with existing customers, new partners, or potential vendors. Your approach to business email closing sentences should follow the same rules and conventions as with other aspects of business emails.В

Business etiquette is more liberal than it used to be. This means you can take more liberties with the business email closing statement and sign-offs. The above examples on business email closing sentences can be paired with sign-offs that reflect the status of your relationship with the person you’re emailing to. For example, consider the difference between how you would write a sales email closing line to new prospects and existing clients.

It’s good to note that business email etiquette differs from country to country. So before you go ahead and choose way too casual business email ending sentences, you might want to recap ourВ email etiquette tips.

Informal email endings – 10 informal email closing sentences

How to close an informal email? To be blunt about it, however you wish. When emailing with friends and family, you can be as casual as your relationship warrants. The examples we’ve covered before have been workplace-appropriate. Still, the same rules and conventions don’t apply when communicating with your close ones. That’s why you shouldn’t overthink informal email closing sentences but merely go with what feels right.В

The lines between our professional and personal lives have increasingly blurred. Work emails can reassemble text messages at times. Still, some ways to close an email – starting from slang to «Love» or «Kisses» – should be exclusively reserved for home. However, some email sign-offs manage to reflect the appropriate warmth and relaxed atmosphere in the informal correspondence without the risk of sounding cheesy or phlegmatic.

Even though this part of the article was undoubtedly the easiest to grasp, let’s make one thing crystal clear before concluding: informal email closing sentences should be reserved for your free time. But as long as it’s for your nearest and dearest, you can pick next to any email conclusion sentence that your heart desires.

Phrases to close an email – and blog post with

If you made it to this part of this article – congratulations! You’ve now learned 40 email closing lines and countless combinations of how to close an email. Whether you are writing formal, polite, professional, business, or informal emails, there’s an email finishing sentence you can use among these options. With these email closing sentences in your toolbox, writing emails should be easier than ever before – knowing the correct closing phrases that you can use over and over again will help you save time and communicate clearly. For future reference, you should bookmark this page to conveniently access these email closing sentence examples whenever you’re in doubt about the best closing for an email. While you are at it, perhaps you want to share these English email closing phrases with your colleagues and friends so that you all can start to communicate more effectively via email with the best phrases to end an email?

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How to End an Email: 27 Ways to Sign Off on an Email (2022)

Payman Taei

Co-founder at Respona

Wondering how to end an email politely and in a professional manner?

Read these 27 best ways to sign off an email to find out.

Here is what we’re covering:

Let’s get started.

Link building cheat sheet

Email Closing 101: Why is the Closing of an Email Important?

Before we dive into some of the best ways to sign off a professional email, let’s first elaborate on why the closing of an email is important.

Some of you might think that all that matters when sending out an email is the content of the email itself.

In other words, the body of text and the information you’re giving the email recipient is where you’d think the value is.

Although no one would argue that the content of an email is unimportant, we can definitely assert that the way you introduce yourself in an email, as well as the way you sign off, are equally important.

Your sign off salutation and the information you’ll be giving the recipient of your email can make a significant difference in terms of your email getting noticed and getting replied to.

Which is why we all send out emails, right?

Although we’d love to sign off with a “Ciao” more often – ciao sounds really cool! – professional email closings require us to be more considerate of how our emails will be perceived.

Put another way, the closing line or closing phrase you’ll be using should work as a fantastic call-to-action (CTAs) that’ll invite the person receiving your email to take some action, show interest in what you’re talking about, and ultimately get back to you.

To cut a long story short, what you should keep in mind when signing off your emails is that certain sign offs can lead to higher response rates.

Let’s now go through a list of email closings you should definitely consider using.

The 27 Best Email Sign Offs for Professional Emails

We’ve compiled a list of 27 email sign offs that can be used to close professional and personal emails in the most appropriate way, thus making it more likely to get responses and make the most out of your email communications.

Sign Off #1: Thanks

The most common, and usually one of the most appropriate email endings to use, is to sign off your email with aThanks.

Use cases: “Thanks” can be used as an email sign off when you actually want to thank someone for something they did.

Additionally, it’s a nice and polite way to close an email and makes it more likely that the email recipient will get back to you.

Variations: Thank you, Many thanks, All my thanks, Thanks so much

Author’s Tip: When it comes to professional emails, avoid using “Thx” – which is short for Thanks – because it’ll most likely come across as a way too informal sign off. Save thx for personal emails and texts.

Sign Off #2: Best regards

The second email sign off that’s widely used in terms of closing formal emails is Best regards.

Use cases: It works perfectly as an ending line for professional emails and it’s ideal for initial email communications.

Variations: Warm regards, Kind regards, Regards, Kindest regards

Author’s Tip: In terms of signing professional emails, steer clear from abbreviations like Rgds because your email will most likely sound far too informal.

Sign Off #3: Best wishes

Similar to the closing phrase we’ve just looked at, Best wishes is a good phrase to sign off your business emails with.

Use cases: There’s nothing unexpected about the phrase “Best wishes” as a closing line. It can be used to end pretty much any professional email, business letters, as well as follow-up emails.

Variations: Warm wishes

Sign Off #4: Yours truly

A good email sign off is the Yours truly line.

Use cases: Many argue that phrases like “Yours truly” – or the variation you see right below this sentence – might sound too formal and stiff, so avoid using them with regular clients and people you have regular contact with.

Variations: Yours faithfully

Sign Off #5: Take care

Take care is yet another widely used email closing phrase.

Use cases: It’s a great, casual closing line for a friend or familiar colleague.

However, it should be avoided for business emails because it can be considered too intimate.

Variations: Look after yourself

Sign Off #6: Sincerely

Closing your emails with a word like Sincerely, is a polite and nice way to end an email.

It comes with a few variations you can read a little further down and it’s usually used when writing to people you don’t have regular communication with.

Use cases: You might want to use this word and its variations for professional emails, for example when sending a cover letter or proposal.

Variations: Yours sincerely, Sincerely yours

Sign Off #7: Thanks in advance

A great and polite email sign off for both professional and personal emails is the Thanks in advance line.

Use cases: When you want to thank someone in advance that you’ve just asked them to do in the preceding email.

Variations: Thank you in advance

Author’s Tip: When using phrases like this one, try to sound as undemanding as possible.

Instead, try to actually show that you’re thanking someone who’s about to help you instead of showing that they should be obliged to help you.

Sign Off #8: I appreciate your feedback

A good sign off for emails that relate to asking for customer feedback or help from someone is the I appreciate your feedback phrase.

Use cases: It can be used as a closing sentence for an email to a colleague that’ll help you with polishing one of your tasks or to your manager who’ll review your work.

Variations: I appreciate your input, I appreciate your opinion, I appreciate your help

Sign Off #9: Cheers

Similarly to ‘Thanks’, Cheers is a casual and friendly email ending word that’s widely used.

Use cases: When sending emails to colleagues or external collaborators you have a friendly, developed, and less formal relationship with.

Sign Off #10: Best

Best is one of the most commonly used email endings.

Some argue that it’s actually become meaningless and cold.

However, we do think that, depending on the situation, it can still be relevant as a business email sign off.

Use cases: This email closing word, as well as its variations, can be used – in most cases – interchangeably in pretty much all email communications as a safe bet when you can’t decide what else works.

Variations: All best, All my best, All the best

Sign Off #11: Hope to hear from you

Hope to hear from you is a closing line that can be used when you’re expecting the recipient to write you back.

Use cases: When writing an email to a prospective client or collaborator that you’re keen to get a reply from.

Variations: Hope to see your reply soon, Hope to connect soon

Sign Off #12: Looking forward to hearing from you

Following from the previous email ending line, Looking forward to hearing from you and a comma right before your email signature or name, can also be used for emails that imply that an answer is desired.

Some might think that this line is a bit vague or even aggressive, but given that your email actually shows that there’s something in there that needs to be answered, this sign off can be a good fit.

Use cases: When writing an outreach email to a potential client or someone you’d like to collaborate with.

Variations: Looking forward to your response, Looking forward to hearing your thoughts

Sign Off #13: Thanks for your consideration

In sales, you might find it useful to use the thanks for your consideration line sometimes.

Such a line basically gives you the opportunity to thank potential clients for giving you a chance to win them over and pitch your products and services to them.

Use cases: When you want to thank a potential client for considering using your services and products and hearing you out.

Author’s Tip: Make sure you use this closing line to your advantage by trying to get insight on the prospect’s decision and their future moves in relation to your potential collaboration.

Variations: Thank you for your time

Sign Off #14: Thanks for your help

Thanks for your help is a pretty self explanatory email ending line that’s used to thank someone for the time they’ve dedicated to helping you.

Use cases: When writing to a colleague that’s helped you out with something that might not be in your area of expertise.

Variations: Thank you for taking the time to help me/us, I appreciate you taking the time to help

Sign Off #15: Respectfully

Respectfully is one of the most formal email endings you’ll use.

This one is usually preferred when writing to government officials or members of institutions that hold a very high position.

Use cases: When writing a very formal email to someone with position and influence you’ve never spoken before.

Variations: Respectfully yours, Yours respectfully

Sign Off #16: Cordially

Cordially is a friendly sign off that’s also polite and formal.

In other words, it’s a nice ending phrase for an email that’s formal but you want to make it sound cheerful and kind.

However, some might think it’s slightly outdated.

Use cases: Business communications with personal undertones, useful when you’re not too sure how formal you should be yet.

Sign Off #17: Talk soon

A casual closing, Talk soon is an ideal, friendly, and informal way to end an email with someone you have regular contact with because of your jobs.

However, it can easily be used for personal emails, too.

Use cases: When sending an email to a colleague or vendor you have a casual professional relationship with and are in regular contact.

Variations: Speak soon, Chat soon

Sign Off #18: Have a good one

A good way to finish an email with a friendly tone is by using the closing Have a good one.

Although it’s not formal, it can definitely be used amongst co workers.

Use cases: When sending a friendly email to your work partner, particularly when you know they have a challenge or task to work on.

Variations: Have a good day ahead, Enjoy your day

Sign Off #19: Have a great week

Similarly, a closing like have a great week is a friendly and casual phrase to end an email with someone you have regular contact with.

It’s a sign off that’s perfectly balanced between being formal and informal.

Use cases: When sending emails to your colleagues, especially on the first days of the week.

Variations: Have a great weekend, Enjoy your week, Enjoy your weekend

Sign Off #20: Have a nice evening

The Have a nice evening line is a friendly and cheerful option, usually used when sending emails in the morning or afternoon.

Use cases: You can use this sign off to end an email with a colleague or external collaborator. It adds a personal touch and is great when they’ve shared with you they have plans that night.

Variations: Have a great evening, Enjoy your evening, Hope your evening goes well

Sign Off #21: Looking forward to seeing you there

Let’s say that you’re organizing a virtual or physical event and you’re reaching out to people to let them know.

In such a case, you could consider ending your email with a phrase that shows you’re wishing they will attend.

Use cases: When inviting a regular client or close collaborator to a company event or meeting.

Variations: See you soon, See you there, Catch you then

Sign Off #22: With appreciation

There’ll be cases when you’ll need to show appreciation via email.

A polite and widely used way to do so is by using the closing With appreciation.

In short, this closing is great when you want to show your appreciation in a direct but subtle way.

Use cases: When you want to express your appreciation to someone senior who’s gone out of their way for you.

Variations: Much appreciated

Sign Off #23: With gratitude

Similar to the closing we’ve just mentioned, With gratitude is a phrase that shows gratitude and respect to your recipient.

Use cases: When you want to show gratitude to someone for something they did for you.

It might be used between two business associates that don’t know each other well, for example.

Variations: Grateful for your time/help/advice

Sign Off #24: Do not hesitate to contact me (if you have any questions or concerns)

The Do not hesitate to contact me ending line shows the recipient that you’re at their disposal for anything they might need after they receive your email.

It underlines the fact that you’re open and will be available for any help or questions they might have.

Use cases: You can consider using this one when communicating with your employees or vendors to show that you’ll be available to help them in case they have questions about a task you’ve assigned them.

Variations: Don’t hesitate to ask any questions, Here to answer any questions

Sign Off #25: I truly appreciate your gesture

I truly appreciate your gesture is an appreciation email sign off that includes a personal tone, although it could be used for business purposes as well.

Use cases: This sign off is ideal for expressing appreciation to someone who did a nice and thoughtful thing for you, like sending a gift or making a referral.

Variations: I truly appreciate your words, I truly appreciate your feedback, I truly appreciate you thinking of me

Sign Off #26: Keep up the good work!

Here’s a truly motivational email sign off that might just make the recipient’s day.

Keep up the good work is a fantastic ending line that shows appreciation for someone’s hard work.

Use cases: This ending line can be successfully used from an employer to an employee that’s giving their best self at work.

Variations: You’ve done great with this! Great work, keep it up!

Sign Off #27: xoxo

Ok, we know that this one is not for professional emails but we couldn’t resist mentioning it.

A sign off that sends hugs and kisses, it might be accompanied by emoticons and gifs, and should be kept for communications that are personal and informal.

Put another way, keep xoxo for people you’re close enough to kiss and hug with.

Use cases: Only between close friends, family members, and loved ones. Too informal for anything else!

6 Tips to Help You Create an Email Signature that Stands Out

An email signature is like a standardized template that people use to sign off their emails.

Email signatures are mostly used in professional email communications and usually include essential contact information.

Let’s break down some important tips that’ll help you create an effective email signature that stands out.

Tip #1: Make sure to include your full name

The first tip we have for you in terms of your email signature is to include your full name.

Your full name should go right under the body of your email.

Including your full name is a must for the first time you’re communicating with someone.

Although it’s not necessary to sign off with your full name when you’re having regular email communication with someone, or when exchanging emails with a close friend, your full name must be part of your professional email signature.

Here’s our second tip.

Tip #2: Make sure to include your contact information

The second tip we have for you is to make sure to include your contact information.

Effective email signatures include all necessary contact information that’ll give the recipient alternative communication routes in case they’d prefer to get back to you in ways other than email.

This is helpful because people might prefer having phone calls or sending letters.

For that reason, you should consider including information like your phone number, fax number, alternate email address, and your work address if it’s a professional email communication.

Let’s now move on to the third tip.

Tip #3: Provide links to your social media accounts

The third tip we have for you is to include your social media account links in your email signature.

Similar to what we’ve already discussed about including contact information that’ll help the email recipient contact you in alternative ways, your social media accounts might do exactly that.

People love to stay connected on social media with people they have personal or a professional relationship with, so make sure you include some of your social media account information.

It can be your Linkedin and Twitter profiles for professional email correspondence.

Here’s how your email signature with links to your social media accounts might look like:

As simple as that.

Moving on to the next tip.

Tip #4: Provide the email recipient with your job title

Alongside your social media profiles and other contact information, it’d be great to provide the email recipient with your job title.

Exactly like shown in the snapshot below:

Again, this tip mostly applies to first time professional emails.

Knowing your job title or job position within a company is very helpful for someone receiving your email.

Additionally, it might play a significant role in terms of the response rate of your emails.

In other words, your job title might make it more likely that the recipient will send you back a more appropriate response.

Have a look at the second to last tip in terms of creating your email signature.

Tip #5: Stay away from ‘Sent from my iPhone’ types of sign offs

A rather important tip we want to share with you is to avoid using sign offs that indicate the type of device you used to send your emails from.

This basically means that you need to dedicate some time to deactivate automated sign offs that might come with your device or certain apps, that’ll show the recipient the type of device you used to write and send your email.

Although some say that a ‘sent from my iPhone’ line helps them justify potential typos, we stick to our conviction that such lines are unnecessary pieces of information no one really needs to know about.

Keep reading to check out our last email signature tip.

Tip #6: Keep your email signature short and simple

The last tip we have for you when tailoring your email signature is to keep it short and simple.

You can use a company logo or a graphic if you want to, but your email signature should overall be short and as minimal as possible.

The most important thing to remember is to include the pieces of information the recipient needs to know about you and that should be enough.

Let’s wrap this post up with a few final comments and a question for you.

Link building cheat sheet

Now Over to You

There you have it.

You now know everything about ending an email in a professional manner, so that you can always make a positive impression.

Now I’d like to hear from you:

Which of the ways we’ve shared have you been using most often in your email communications?

Let me know by leaving a quick comment below.

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How to End an Email:
7 Email Sign-Offs to Use and 10 to Avoid

How do you end an email? We wish there was one best email sign-off that you could use in all your correspondence. Unfortunately, there’s none out there. Even business etiquette experts can have polarized opinions regarding the same email closing.

Emailing is all about context, and it’s especially true for email endings. While “Best regards” is perfectly fine for formal communication, it may sound too stiff and distant to your close coworkers. The same applies to most email closings. Here are a few things to keep in mind while choosing the best email sign-off.

How to sign off an email: 3 tips to succeed

Below, you’ll find a number of email endings that are appropriate for most situations and the ones you should definitely avoid in business emails.

7 email sign-offs for business emails

Regards

This is a common closer for formal emails although it may feel a bit distant and abrupt. If you’re looking for a more friendly sign-off, check a couple of variants with “regards” below.

Kind regards

A lot friendlier and warmer than a simple “Regards,” this email closing is a great choice for business correspondence.

Best regards

This email ending is slightly less formal than “Kind regards,” but it’s still a safe bet for your business emails.

Sincerely

This is an appropriate sign-off for cover letters. Otherwise, it may sound too stuffy and formal, especially for more casual emails.

Best wishes

Warm, yet not overly casual, this greeting is suitable for business emails. Just make sure it aligns with the tone and content of your message. Writing unpleasant things in your email and then singing off with “Best wishes” is a bad idea.

This is the best email sign-off, according to Business Insider. “Best” is a safe and inoffensive choice for most occasions. At the same time, if you feel this email ending is too colloquial, you can pick “Best regards” for an initial email.

Thanks

If you sincerely want to express gratitude, this email closing is fine to use. “Thanks” is pleasant and professional, although you’ll want to avoid it for more formal correspondence.

Keep in mind that, just like “Thanks in advance,” this sign-off may imply an expectation. If you don’t want to sound too demanding, it’s better to pick another email closing.

10 email endings to avoid

Respectfully or Respectfully yours

Use it if you’re addressing POTUS or government officials. For all other emails, this sign-off is overly formal.

Yours truly

Would you tell a recipient, “I am truly yours” in person? If not, don’t use this sign-off. It sounds way too old-fashioned and insincere for business emails.

Yours faithfully

While this ending may be OK for letters, it’s too old-school for modern emails. If you need to use a formal email closing, it’s better to pick “Kind regards.”

Talk soon

Use this email ending only if you’re really going to talk to a recipient soon. For example, it may be appropriate if you set up a meeting in your email. Otherwise, it looks fake and out of place.

Thx or Rgrds

This is a big time no-no for professional correspondence. Such a sign-off only demonstrates your carelessness and disrespect. All in all, this is an email, not a text message.

This is fine when you’re emailing your friends and family but inappropriate for all other situations.

Just like with “Love,” you should avoid it in business communication.

Sent from my iPhone

Everybody is definitely happy that you have an iPhone, but why not replace this default sign-off with a real email closing? Show a recipient that you care enough to craft a thoughtful response and email ending.

“Sent from my iPhone” may work as an excuse for typos, but simply rereading your message before sending works even better.

This closing may work for short casual emails in a long email chain. But it looks too abrupt for an initial email, especially a formal one addressed to someone you don’t know.

[No closing at all]

Choosing the right email sign-off is hard. That’s why it’s so tempting just to omit a closing. Don’t do it! Always include an appropriate ending, especially in initial emails. This shows a recipient that you take your correspondence seriously and care to be polite.

In a long email chain, the other person may stop including their sign-off, and it’s fine for you to do the same. All in all, repetitive “Best regards” or “Thanks” look redundant in your ongoing dialogue.

How to format an email closing

The sign-off you’ve chosen goes to the end of your email, followed by a comma and your full name.

For business emails, you’ll also want to paste your company name, job title, and contact details. Just don’t include too much information in your email signature. It’s fine to add your phone number and website or LinkedIn profile, but listing all your social media pages is unnecessary.

Here’s an example of how to sign off an email:

Best regards,
John Doe
Business Analyst
XYZ Solutions
77-77-7777
linkedin.com/in/john-doe

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How to end an email professionally – Best email sign-offs to use & closings to avoid

Want to learn how to end an email? Discover professional email sign-offs and learn the email closings to keep away from. By the time you’ve done reading you’ve learned all ways to end an email you need to know.

Table of contents

Figuring out how to end an email professionally can be time-consuming as there’s no one-size-fits-all solution. Is «Best» boring? Am I overdoing it with «Sincerely»? Leaving the sign-off out will solve the problem, right? We’ve all been there.

On the other hand, overlooking the email closing is like dropping the ball before the goal line. It’s literally the last thing the recipient reads before making a decision on their response. Still, В email endings are too often treated as an afterthought no matter how important the message is.В That’s why it’s about the time you get to know different ways to end an email.

The best way to sign off an email always depends on the recipient, your relationship with them, and your message. So, the challenge is to choose the email ending that hits the right tone given the context. To help, we’ll highlight examples of professional email sign-offs from formal to friendly and flag email closings that you should avoid. By the time you’ve done reading, you’ve learned all the ways to sign off an email you need to know. So want to you want to learn how to end an email?В Let’s get started!

Why using professional email closings is important

When talking to someone face to face or over the phone, you surely don’t walk away or hang up without saying a word, right? You should approach your email ending the same way as concluding any conversation. Whether it’s a new contact at a networking event, a Zoom meeting with a business associate, or your manager, you always want to leave a good impression.

So, what do you say at the end of an email? The ending of a professional email should consist of three parts.

1. Sign-off‍

A word or phrase such as «Regards» that signals that your email ends – the best one depends on the context.

2. Your name

‍Your full name to identify you and avoid any confusion – if you are on a first-name basis with the recipient, you can leave the last name out.

3. Signature‍

Your title, company, and contact information such as phone number, website, and address for further identification and communications need outside email – often left out after the first message in an on-going email exchange.

The identifying function of your email ending is pretty straightforward, but the devil is the details. What can make or break your email is the sign-off. Choosing the one that conveys the right tone can significantly impact the recipient’s impression of you and how soon you hear back from them. If at all.В

How to end an email

Professional emails come in shapes and forms and next we’ll show your how to end emails without breaking the proper email etiquette.

Email sign-offs for formal business

A formal email is most often sent to someone you haven’t met before, a person you don’t know well, or a recipient in a position of authority. At work, formality is the way to go when making a business inquiry, communicating with a client you are not yet close with, or messaging an executive. In these emails, you always want to be polite right-down to the closing line.В Here’s how to end an email a formal email.

Sincerely

The not-so-old-fashioned version of «Yours sincerely» is one of the most formal sign-offs and is often used in professional correspondence, especially in emails accompanying cover letters.‍

Respectfully

If you need to address government officials, this option is something to keep in your back pocket, but remember to reserve «Respectfully yours» for the President. ‍

Yours faithfully

Etiquette suggests that if you can’t address the recipient by their name, this closing is the appropriate option to combine with «Dear sir» or «Dear madam» – unless you’re American and go with «Yours truly».‍

Kind regards

Warmer option for a first email to a person – a study even found the more formal alternative of «Best regards» to be the perfect way to end an email at work. ‍

Best wishes

Despite the risk of triggering birthday card associations, wishing someone the best is polite and friendly at the same time. ‍‍

Friendly ways to sign off a professional email

Most business emails exist in the elusive middle ground between formal and casual. That’s exactly the reason why you want to always weigh your options before pressing ‘Send’. Despite many workplaces leaning towards more casual correspondence nowadays, you want to be polite, friendly, and professional in internal emails, not to mention when communicating with someone outside your organization. В So, what can I say instead of best regards? These are the ways to end an email

Regards

When you are not yet quite sure how close you are with the recipient but don’t want to appear overly formal, this option strikes a happy medium despite being slightly stiff.В

Call it bland, we call it fail-safe – you can’t go wrong with this or the more dressed-up version «Best regards». Ending an email with «Best» when signing off an email to a co-worker or clients and vendors you already have a working relationship with is always a safe choice.

Thank you

A little thanks often goes a long way but make sure to use it only when you’re genuinely expressing gratitude for something the recipient has done or risk coming off as presumptuous.

As ever

A true classic that assures someone you’ve already been working with for a longer time is that your relationship is as good as ever when they get to the end of your email.В

Cheers

The one to divide opinions but a perfectly acceptable way to end a business email if you are friendly with the recipient – especially if you are British or Australian.

How not to end an email

To avoid email faux pas, it’s equally important to know how you should not end emails as it’s to have the proper email endings in your back pocket.

Email closings to avoid at work

Even though the lines between our professional and personal lives have increasingly blurred and work emails can reassemble text messages at times, some ways to end an email don’t belong to an office. There is a range of obvious examples, from slang to «Love» and «Later» to confusing abbreviations. However, we want to help you avoid some practices and specific closing lines that carry a more nuanced risk of business email faux pas. This how not to end an email.

Take care

A seemingly thoughtful closing that’s prone to provoke paranoia as the recipient can feel that you know about the danger that they are not yet aware of themselves.

No closing line at all

Even though it’s just a word or short phrase, leaving the sign-off out can seem cold or even rude, yet it’s customary when the messages start to fly, and the chain gets longer.

Thanks in advance

Despite being proven to be effective, it carries the risk of appearing entitled, so you are better off expressing your gratitude without setting expectations.

Have a blessed day

It’s always safer to keep religion and business separate, so don’t risk it no matter how unspiritual your use of this sign-off would be.

Looking forward to hearing from you

Harmless at first glance but can come across as passive-aggressive and translate to demand, especially if you request something from the recipient.В

Even though the closing of an email is something you’re likely to write last, it deserves as much attention as the subject line, greeting, and the body of your email. To sign off email professionally, you need to be aware of the context. Next time you second-guess how to end an email, consider whether it’s formal, friendly, or something in between. If you are still having hard time to choose the right email ending come back to this blog post for help the next time you you’re pondering over ways to end an email.

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