How can companies improve productivity at workplace and motivate their employees

7 Strategies to Increase Productivity in the Workplace

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As an employer, you know that increasing productivity in the workplace can be very beneficial for your business which is why you always strive to get the best out of your employees.

You also know that it’s not always the easiest thing to do.

Productivity in the workplace refers to how efficiently and effectively your employees achieve the goals and tasks set out for them.

Depending on the type of business you run, what constitutes as employee productivity may look a little different from company to company. Increased productivity could mean achieving a higher customer satisfaction rate, meeting earlier deadlines, or creating products in a more timely manner.

It’s worth noting that productivity shouldn’t always be measured by the amount of hours someone works. Instead, it should be measured by the work they put into their hours.

For instance, just because someone stays back and does a lot of overtime, it doesn’t necessarily mean they’re being more productive than someone who has only worked the standard 40 hours. They both may have achieved the same amount of work, but it just took the former longer to do.

So, how can you increase productivity in the workplace? Here are seven strategies to try out:

1. Arm Employees with the Right Tools

Providing your employees with the right tools to do their work is a given. But the type of tools you arm them with can make a world of difference to how they work.

An example of some tools you could use:

Be mindful when selecting tools and make sure you weigh up all of your options.

You may be inclined to go for the brand that is cheaper, but if it has less features and capabilities than one that costs a little bit more; then you may find that your employees will have to put in twice the effort or take twice as long to complete the task. Which, in the end, won’t save you as much as you had initially thought.

Here’re more productivity apps options you may want to consider: 18 Best Time Management Apps and Tools (2019 Updated)

2. Invest in Training and Development

As an employer, it’s in your best interest to ensure that your employees grow and develop while they work for you. Sometimes, the nature of a job may change and naturally, you’d want your employee to be able to keep up. Investing in training and development can ensure exactly that.

Not only is it beneficial for them, but it will be for the company as well. Up-skilling your employees will not only widen their skillset, but it can spur them to do a better job. Your willingness to invest in developing their skills shows them that you’re committed to their growth and development, which will hopefully inspire them to invest just as much hard work into the business.

A more knowledgeable and skilled group of employees can help shape the future of your business. In order to compete with the best and succeed, you have to keep up with trends and changing methods. Investing in training and development can encourage growth at an individual level and at the business level as well.

3. Avoid Micromanaging

In an employee’s eyes, there is nothing worse than an employer that micromanages.

Not only does micromanaging demonstrate to your employees that you’re a little bit controlling, but it can also indicate that don’t trust them enough to do a good job on their own. And if there’s a lack of trust, then how can you expect your employees to be motivated to work productively?

Once you allocate a task or project, set your expectations, offer some instructions, then let your employees be. Always be available if they need to ask questions, but let them take control of their own work.

By not monitoring their every move and telling them what and how to do things, you’re allowing your employees to learn and to make decisions for themselves.

Another reason why you should steer clear from micromanaging is that by not hovering over your employees’ shoulders while they do complete their assigned tasks, it frees up time in your busy schedule to catch up on your own work.

4. Establish Transparency

Your employees are the heart and soul of your business, keeping them engaged and in the loop is imperative to the operation of your business.

A lack of transparency towards your employees can decrease productivity in the workplace. If you leave employees in the dark with company information, then it could damage any trust built.

The level of transparency that can be offered to employees is different in every business. What you choose to share is, of course, up to your discretion and business policy. However, at the very least, information such as results and updates on what’s going on in the business should be shared to encourage a productive workplace.

Conducting regular catch ups is a good way to keep transparency across the company. It doesn’t have to be anything formal or take too much time. Depending on the size of your business, you can do it by departments and do casual team huddles every morning where everyone discusses what they’re doing and employees are updated on company-wide news.

5. Authorize Flexible Work

Being able to skip the rush hour commute and working in the comfort of your own home is something many office workers dream of. According to the Future Workforce Report 2019 [1] which surveyed over 1,000 US hiring managers, remote work has become the new normal. By 2028, it is believed that 73% of departments will have remote workers with 33% of full-timers working remotely.

Implementing a flexible workforce can become an added perk that motivates employees to work more productively. Having this flexibility is not only attractive to those who want to work at home, but also for parents and employees who have other commitments that may run at the same time as regular work hours.

For the employees who’ve proven their hard work, you can reward them by negotiating a schedule which allows them to work remotely once a month or so. It establishes trust and gives them a sense of independence. It also opens up a new way of working which could possibly see a more productive result for some workers.

6. Promote Health and Wellbeing

Employees’ health and wellbeing plays a significant role in increasing productivity in the workplace. Your brain is like a muscle, the more it works without a proper rest, the quicker it can tire out. And the last thing you want is for one of your employees to tire out.

Drinking lots of water and maintaining a healthy diet is also important for keeping focus and concentrating at work. While you don’t want to dictate what your employees eat, you can encourage a balanced diet by providing healthy snacks such as fruit and nuts.

A great way to promote health and wellbeing is to make sure your employees actually take their lunch breaks and to do so away from their desks. Office workers lead sedentary lifestyles, so permit your employees time throughout the day to stretch their legs or to get some fresh air.

7. Create a Comfortable Workspace

Most people who work full-time in an office spend a huge chunk of their waking hours chained to their desks. Which is why it’s important to ensure that they’re working in comfortable surroundings.

Research has suggested that environmental factors such as lighting, temperature, and noise conditions can impact concentration and productivity in the workplace. [2] And employees who are happy with their physical environment are more likely to produce better results.

As an employer, you can make arrangements to ensure that the office is organized for optimal productivity:

Check that there is fresh air and natural lighting coming from windows. If you don’t have the luxury of a window, install good quality light bulbs that don’t give off fluorescent lighting.

Another worthwhile investment is ergonomic equipment. While they seem expensive at first, it could actually save the business more in the long run. Think of the time and money saved on compensation for back problems or carpal tunnel syndrome.

Final Thoughts

There are many perks to increasing productivity in the workplace. It can drive profits, reduce operational costs, maximize resources, and improve customer service. Other notable things it can bring are a boost in employee engagement and an overall happy and healthy work environment.

Engaged employees are some of your business’s best asset. When an employee puts more effort and zeal into their work, they take pride in what they’re doing and are happy to be part of a team. Not only can this be economically beneficial, but it also reduces the chances of them moving onto another company.

Increasing productivity in the workplace is something every employer aspires to do, but it’s not always the easiest thing to deliver. You have to motivate your employees to do their job the most efficiently and the most effective way possible and to do that, you need strategies in place.

While the aforementioned seven may not magically transform your employees to be the most productive bunch overnight, implementing one or a few can drive them in the right direction.

5 tips workplace communication effectiveness can increase productivity

Have you ever wondered why almost all job listings in any field require good communication skills? Effective communication is crucial, as without it companies will not be able to succeed and may even cease to function.

Many marketers have experienced the bad consequences of poor communication in the workplace. When information is not transferred in the right way and at the right time, workplace productivity can go down. Even more, tasks may be incomplete and, as a result, goals will not be met. However, the opposite is also true: Effective communication in the workplace can have a positive effect on the performance of employees by increasing employee morale, retention rate and the overall productivity of the working environment. Here we present five tips that workplace communication effectiveness can increase the overall productivity of your company.

1. Less misunderstanding

When the information is not transferred correctly to the right people, there might be some miscommunication and misunderstanding which can be a reason for the downfall of companies. When there is a lack of effective communication in the workplace, confusion is always present. Some employees think managers said one thing, others think that they said something completely different. In this case, how can everyone work for the same goal and increase productivity? It’s important to have a good communication system so that everyone understands what the goals are and can work towards them together. For example, if you create a new Facebook promotion strategy for your company, you should clearly communicate new tasks and goals with your employees. If they don’t have a clear understanding of what they should exactly do, such as posting, liking, sharing and so on, then your strategy will probably end up in a mess.

Erica Jeung, client services manager at Petroleum Field Services on confusion and communication:

“! Not using project management software before resulted in the confusion of our employees and was to blame for our projects being late, not to mention the countless communication errors between employees. I have seen a tremendous difference in our efficiency as a team since we started using Easy Projects.”

2. Empowerment and Transparency

Another way that communication can improve productivity is with the help of empowerment. If your employees have more information, they will feel more empowered to complete their tasks with confidence and direction. Those employees who have more information about specific tasks and know how to complete them are more motivated to get it done effectively. In addition, according to the case study of HEC. prof. Charles-Henri. Besseyre des Horts, it is proven that those companies that are transparent and employees have more empowerment, are usually more productive.

3. Healthy culture

Healthy and productive cultures within organizations are based on effective communication. If employees and managers in the company have good working relationships with each other, the culture of the company improves and becomes a healthy one. For example, how do you imagine a perfect working atmosphere? Of course, in such companies, there exists respect, empowerment, thankfulness and so on. These are the main things that create the culture within a company. If the communication is bad, for example, if managers are not able to speak with their workers in a respectful way, if workers are afraid of asking questions and so on, then the culture of such companies is a weak one. This is proof of the fact that communication forms the culture of the company. As a result, in those companies where there is a healthy culture, people feel respected and understood, which in turn increases morale and enhanced productivity.

4.Increased accountability

When good communication skills are present in a company, workers tend to keep one another accountable. Just because effective communication in the workplace provides clear instructions, workers know exactly what is expected from each of them. This helps improve accountability, which in turn increases productivity. If there is no accountability in the workplace, there will be no incentive to get improved.

Matt Mclntyre, owner of Marketing Mediators LLC, a local marketing strategy agency in Indianapolis, the US on accountability and productivity:

“My company conducts on-demand, industry-leading marketing for small business, As you can imagine that means a lot of projects at once that need to be kept track of. EPN allows us to do that while keeping all staff accountable for their time. They say creative people aren’t always the most timely and project management software fixes that instantly!”

Clear direction

With the help of good communication among managers and employees, it becomes clear where the company is, where it needs to be in the future and which steps need to be taken to get there. All this information provides clear directions for all employees, which increases productivity and decreases uncertainty. Giving exact direction to employees makes their works less stressful, faster, more efficient and enjoyable.

Now you see how effective communication can help your company increase productivity, but you might think that establishing good communication inside the company can be costly and difficult. However, there are a few non-costly ways. Here are some methods to easily improve the internal communication in your company and to stay engaged with your team:

So, next time you prepare for a meeting with your team, make sure you do everything to enhance clear and effective communication with them. When everyone understands what you’re trying to say clearly, you will see that your work processes become much smoother and your company becomes more productive.

25 Simple Ways to Motivate Employees and Boost Productivity

Motivated employees are crucial to a company’s success. Here are 25 simple and effective ways to keep them engaged, boost productivity and reduce turnover.

HR and Learning and Development Expert

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For leaders and HR professionals, understanding how to motivate employees is the key to success in many business metrics, as well as being a core component in effective leadership, retaining great people and fostering a healthy workplace culture.

Motivating employees takes work, and an understanding that everyone derives motivation from different sources and in various ways. This article takes you through some of the best tips to motivate your employees to achieve organisational success.

1. Choose the right leaders

Understanding how to motivate your employees begins with selecting the right people to motivate them. Leaders who are adept at motivating others are goal-orientated, positive, people-focused and always driven to set the right example.

Ensure that you also put in place tools, resources and training to keep these leaders motivated as well. Motivational leadership also relies on leadership living and breathing the organisational culture and values.

2. Create a good culture

A motivational culture will drive three sociological needs: the need to develop oneself, a need for affiliation and a need for positive affirmation.

In general, employees want to grow and better themselves; this is one of the best ways to retain talent. Giving them opportunities to do this — both inside and outside the organisation — is critical.

Affiliation concerns the need to belong, as well as socialisation. You must foster inclusive workspaces driven heavily by teamwork and shared goals. Finally, positive affirmation concerns your employees’ need to be recognised for the great work they’re doing.

3. Recognise a job well done

Recognising others for a great job has two main benefits.

Firstly, you’re going to motivate the high-performing individual, increasing their sense of self-worth, positive affirmation and being valued. This will motivate them to replicate such behaviour.

Praising people publicly will lead to a secondary benefit, which is to motivate others. If employees see that colleagues who drive for great results are being recognised accordingly, it will likely inspire them to try and achieve the same.

4. Be transparent

Leadership transparency is a powerful way to motivate employees. Rarely will work go completely according to plan, and it is scientifically proven that sharing bad news at work is better for motivation than no news at all.

Transparency has a direct correlation with trust, another powerful motivational tool. If you’re hiding bad news, being evasive or generally just being perceived as acting a little ‘shady’, distrust will spread quickly. This will demotivate teams and, over time, the whole organisation.

5. Set small, measurable goals

Cascading goals or turning them into steps makes organisational objectives much easier to achieve.

Top-level and strategic C-suite-level goals will alienate line staff, so your task as a leader is to break these up into specific, measurable, achievable, realistic and timely (‘SMART’) goals which are aligned to job functions and individual motivational attitudes. Doing so will motivate employees by offering goals which are, yes, maybe a little challenging, but ultimately attainable.

Are you a good leader? Learn how to effectively lead people and teams with the University of Michigan’s online course. Check it out on Coursera

6. Offer fair compensation

Take time to check that the entire compensation and benefits package is designed to motivate employees as well as get results.

First and foremost, do as much as you can to align salaries. Failing to do so incubates infighting and distrust. Plan and communicate timely, regular pay reviews, sharing the rationale behind any uplifts (or the reasons why you might choose not to uplift pay at all). Consult with your employees over what benefits they wish to see.

Finally, be very aware that many sectors are operating in an age of unapparelled wage inflation. There’s a lot of scrutiny on paying people fairly, meaning that fair compensation is more critical to motivation now than ever before.

7. Have an open-door policy

Communicate to your team that you’re available for chats and that your door is always open, but better than that: walk the talk.

Make time to get out your office and walk departments and floors. Spend time with your employees over lunch. Maybe even hot desk with them, taking your laptop and working in their area for a short while (always remember to never outstay your welcome!).

Over time, employees will be motivated by the knowledge that you can be approached for any issue or question, no matter how big or small.

8. Offer flexible hours

You should offer flexible working patterns to respect the increasingly common reality that employees are busy people — both inside and outside of the workplace.

Flexible hours allow employees to balance commitments such as childcare, or a second income or ‘gig’. It might also allow employees to focus their professional energies at the times when they’re at their most productive, giving them a strong sense of balance and fulfilment.

9. Assign meaningful work

Meaningful work can be either instrumental (meaning that employees execute work because it pays bills and supports their families) or intrinsic (meaning that they like to do it, and doing so gives them a sense of pride).

Talk to your employees to understand what they’re looking for from their role. Do everything that you can to align work tasks to your employees’ sources of pride and ambition.

10. Give employees purpose

You can drive purpose at work through clear communication of long-term goals, or the ‘bigger picture’. Whereas smaller goals can motivate individuals, employees must be aware of and, more importantly, in tune with the overall mission.

Communicate this mission clearly, bringing it to life through stories and imagery. Doing so not only increases motivation at work but also significantly contributes to higher employee engagement.

11. Gamify important tasks

Gamification is designed to make work feel like a game and can include leaderboards for targets or employee-of-the-month incentives.

To gamify work, you can visually track goal progress, keep track of ‘high scores’ or create ‘badges’ when employees complete certain accomplishments. The key to gamifying work is to discuss with your team what they want to see. This way, they’ll be especially motivated when you bring these programmes to life.

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12. Encourage friendly competition

Gamification will include many elements of competition, but you should look for opportunities to foster this in any element of work.

Competition can be a great motivator, as it focuses on people, brings teams together and naturally aligns tasks to goals. Leaders must control competition to ensure that it comes secondary to team harmony and is a positive influence on organisational dynamics (and not a conflict-led demotivator).

13. Prioritise work-life balance

Employees are motivated when they feel that they have done a good job at work, yet still leave at the end of the day not feeling stressed or worried about things which have not been accomplished.

Help to manage employees’ work-life balance by communicating with employees to understand how they’re managing their workload, and if adjustments need to be made.

14. Loosen the reins

Giving employees a little more freedom can be a powerful motivator. If you’re empowering and delegating the right tasks, rather than micromanaging employees, then this responsibility links to a sense of purpose. Secondly, loosening the reins can give employees added control and freedom, fostering creativity and a little breathing space to work on tasks in a way that makes them happier and more productive.

15. Welcome all ideas

Welcoming all ideas motivates employees by giving everyone a shared sense of belonging and value. Encourage the appreciation of all suggestions by handing over the control of meetings and briefings to employees, where possible.

You can also ignite debate and discussion over every idea pitched in a meeting, leading from the front with positive, constructive thoughts. This will encourage others to do the same, contributing to a powerful culture of trust and inclusion.

16. Create bonus incentives

Bonus schemes are powerful motivational tools because they can encourage the completion of goals or targets with the promise of one of the most basic human needs: additional financial security.

Always ensure the terms of a bonus scheme are communicated before it is implemented, and that employees know what they need to do to achieve it. Consider paying out different levels of bonus, depending on the standard of work or the level of attainment, if these areas can be clearly measured.

17. Invest in professional development

Learning and development is one of the most effective ways to motivate employees; conversely, lack of progression is a leading cause of people leaving their jobs. Leaders who value training are inferring that their people have potential and will grow.

Employees love to work in organisations which value and respect progression. Meet with your team to understand their aspirations, putting in place personal development plans which are attuned to turning strategy into action.

Have you got what it takes to manage people? Enrol in the University of London’s online course to learn how to choose, appraise and motivate employees. Check it out on Coursera

18. Involve employees in decisions

Devolving decision-making contributes to a sense of meaning and purpose. Employees who are empowered to make important decisions are motivated through feeling valued and respected for inputs they make.

Celebrate employees when they get decisions right, and constructively offer feedback or learning when needed, committing to this culture, even if the wrong decisions or steps are taken.

19. Encourage creativity

Creativity can motivate employees through developing ways to make work easier, more fun or more rewarding.

Foster creativity by assigning the right roles to the right people, rewarding and respecting creative thinking, and even redesigning workspaces to encourage creativity. You must allow your most creative people to function at their best, but never at the expense of the rest of their team.

20. Celebrate wins

Celebrating team wins drives team morale. Group celebrations, such as a cake, a bonus day off, a party, or a treat when a major goal is reached, demonstrates to the team that you value collective contributions, motivating them to keep pushing forward for future success.

21. Give them room to grow

There’s little point in driving a culture of learning if the team has little time to work on developing themselves.

Allow your team time and space to grow, ensuring that you help them reorganise tasks and team duties to facilitate time spent on earning new qualifications and growing technical abilities or soft skills.

22. Motivate individuals, not the team

Team motivation is important in some respects, but leaders must always have individual needs at the heart of their motivational strategy.

Everybody is unique. Employees have different needs and wants, are at different stages of their careers, and expect varying things from their employer. Take time to motivate employees individually, which will, in turn, sustain a wider motivational culture.

23. Communicate effectively

Communication is critical to motivation, beginning with effectively asking the right questions to understand what motivates your employees.

Honing your communication skills will enable you to be empathetic, support employees, deliver bad news appropriately and embody organisational culture. In short, effective communication can tie together many of these tips for motivating employees.

Want to improve your communication skills? Get expert insights on effective communication by enrolling on the University of Pennsylvania’s online course. Check it out on Coursera

24. Show them the bigger picture

Demonstrate to your employees that what they do is important and contributes to wider goals or the organisational mission, which can often be ambiguous if you don’t explain it. Those employees who understand how their actions are linked to the bigger picture are more likely to be motivated to drive the organisation’s mission forward.

25. Ask them what they want

Make peace with there not being a universal playbook for motivating employees. Every employee will have different needs and wants. For example, despite learning and development being regarded as such a powerful motivational tool, there will be some people who have little desire to learn. You must regularly talk to your people and understand what motivates them to ensure that no one is left behind.

Final thoughts

Learning how to motivate employees is vital, as it is the force behind changing behaviour, focusing on goals and, ultimately, driving organisations forward to get results. Leaders and HR professionals who motivate their employees will benefit from driven and committed people who understand how to contribute to organisational goals and make a difference, both collectively and as individuals.

Motivated employees are also happier employees. They will translate this happiness into looking after stakeholders such as teammates and customers, ensuring high levels of loyalty in every area of the organisation.

Are you a born leader?

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Join the conversation! Do you have any additional tips on keeping employees motivated and engaged at work? Let us know in the comments section below!

This article is an update of an earlier version published on 17 December 2016.

How To Improve Productivity In The Workplace

Improving employee productivity is one of the best ways to grow a business or establishment. In this article, we are going to take a look at the best ways to improve productivity in the workplace. But before we do that, let us take a moment to find out what productivity at the workplace means.

What is meant by workforce productivity? Workforce productivity can simply be defined as the amount of goods or services that a worker produces within a given time.

When a worker produces more goods or services than within a given time than he used to do, then we say that he has increased his productivity.

Let’s say in a certain company, we have two workers named John and Mathew. Mathew and John both work six hours a day binding books. At the end of the day, if Mathew is able to bind 60 books whereas John is able to bind only 45, then we say that Mathew is more productive than John. This is because Mathew is producing more goods than John within the same given amount of time.

Another example is between two companies – Company A and Company B. The companies both print books for sale and have the same number of employees. At the end of the month Company A is able to print 10,000 books whereas Company B can only print 6,500. In this scenario, we can confidently say that workforce productivity is higher in Company A than it is in Company B.

Factors that improve productivity

There are so many things that can improve productivity of a worker in an organization or establishment. Below are some of the common factors that improve productivity in the workplace:

12 Ways To Improve Productivity At The Workplace

neiljones

Is it enough to simply have a job, an office or organization to work in, and get a get a cheque and the end of the week? Not anymore. A workplace however large or small has to be driven by efficiency and achievement that manifests itself in the form of tangible results for the organization, and is rewarding for the employee. Less productive inputs and lower efficiency levels are bound to affect the business and jeopardize its sustainability and survival.

Employee productivity is a major concern for employers and lower productivity cannot be blamed on the employee entirely.

A few factors that can help to improve the employee productivity at the workplace are:

# 1. Accountability

Every employee needs to be well aware that he is accountable for his actions and decisions, and he can neither pass the buck or pass the blame to someone else.

# 2. Follow up

Employers often set targets and feel their job is done.

# 3. Manage the work force but avoid micromanagement

It is well known that a large pool of employees does need to be managed, provided direction and given assistance. But with this they must also be trusted, given freedom to operate in their style and adopt measures which they think are the best to deliver results.

#4. Encourage, motivate, reward and recognize

The employer must ensure that on his part he always has words of encouragement for his staff. Encouraging them helps them move forward and do even better, and makes the worker feel happy. Innovative ways of motivating them spurs them even more. For example, holidays or conferences paid for by the company have been found to motivate employees immensely.

# 5. Reach out to employees by seeking them out

Every employee loves to feel he has the ears of the management who will recognize him and listen to what he says. Display of inter personal skills in which the boss appears humane and one of them, rather than a larger than life, distant figure, helps to have employees warm up to him and feel happy working for him.

# 6. Demand realistic targets

Employers need to set realistic goals that are within the limits of achievement. While an aggressive employer may want his people to outstretch themselves to achieve farfetched goals, it may also burn them out.

# 7. Team work

Team work always helps in increasing workplace productivity since there is more input in the form of more ideas and minds at work. Working alone is not always the happiest situation either, especially in the field. Successful team building and working together is bound to bring out the best out of the employees who may also then compete with each other ensuring the business is the winner.

# 8. Ensure that people enjoy their work

The best performing employee is the happy employee, and the employer has to find ways of making his people happy. Besides working conditions and the work culture implemented, he has to devise ways of making the work seem challenging and interesting rather than mundane and boring.

# 9. Break the monotony and rotate

While employers assign tasks according to an employee’s core competence, even the task they are best at, can make an employee bored and his work seem monotonous.

# 10. Courses and improvement options

Employees are delighted when they can enhance their skills and get additional learning opportunities sponsored by the employer. This helps them learn, feel indebted for the money being spent on them, which also adds to their resume, and are obliged to perform better by applying all the knowledge gained in these courses.

# 11. Spend less time on meetings and more on action

The current trend to have more meetings and discussion rather than spending more time working to achieve results, leads to precious productive time loss.

# 12. Tools and equipment to raise productivity

Finally, the workplace must have the best machinery, devices and equipment that yield error free results in the minimum possible time. Efficient electronic equipment with no connectivity issues and breakdowns will help to save precious time. They should take the place of paper work, and yield fast results. Some of these include:

Related post: iPad For Productivity

Thus the idea is to have devices that enhance efficiency and subsequently productivity at the work place. The devices help to reduce the response time, improve customer service and cutting costs, all imperative for workplace productivity.

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