How to start email to

21.08.202221.08.2022 admin 0 Comments how, how to made, как, как сделать, как создать, совими руками

How to start email to

How to Start an Email Professionally

An effective email has numerous elements that need to be perfect if you want to get the message across. The intention and interpretation of the email should be similar otherwise it can create confusion and chaos and you don’t want that especially when it is a professional email.

While writing a professional email, you need to make sure you are being careful with the words you choose, the greetings, the ending and especially the beginning of the email. It’s hard but not impossible to perfect them. You just need a little help here and there and you can perfectly know how to start an email professionally.

And that’s what this blog is about. To help you with the little things about an email like how to start an email, the closing, the right words, and everything else.

Without further ado, let’s first start with the structure of an email that can create an impact on the recipient.

Five common ways of starting an email with greetings:

Make sure you are adding commas at the appropriate places as it can make or break the first impression of your company/brand.

You can add an opening line to the start of your email body by hinting to a common, relatable fact or point towards the purpose of your email or just share warm feelings to have a perfect start for it.

We have covered some examples and templates later in the blog for your reference.

4 email greeting lines to avoid under any circumstances

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Best examples/templates on how to start an email

1. With Managers/Leaders

Communication is the key when you are working in a team but the bets are high when you have to send a summarized MoM, an outline of the project, or the project brief to your team keeping your boss in the CC.

Let’s see how to start an email to a boss to make a killing impression:

2. With Clients

If you are writing an email to your client that means you are trying to close a deal with them and get their business which makes these emails expensive and there is no room for error.

So, here are some of the best tips we have come across on how to start an email with the clients:
Come up with an interesting subject line. And if possible, personalize it.
Send in the material like a portfolio, PPT, Rate card, etc. This will give your potential client an idea that you want to make the best of their time.

All these pointers will make your email a must read and will definitely help you close more deals.

And if you are in the sales department, always looking for some good sales email templates, then we have a curated a list of 10+ sales email templates that will definitely add to your sales number.

3. With Recruiter

Sending an email to the recruiter does not have any high bets like an email to a boss or client does. But this email can contribute to your future.

It again is the first impression that you create in front of the company that you might be working in the near future. So, you want it to be of a proactive and smart individual.

Let’s see how to start an email to a recruiter:

Best practices to follow while writing a formal email

1. Start with a proper greeting:

Starting an email in a proper way is nothing less than an art.

Always address the reader with a ‘Hey’ or ‘Hello.’ If you have a proper professional relationship with the recipient, then you can never go wrong with ‘Hello Mr. Grey’ or ‘Hello Mrs. Grey.’ Make sure that the first letter of the name is always in caps. If you have a more casual professional relationship, then go ahead and use their first name while addressing them.

2. Add a Thank You line

This line is optional and mostly depends on the situation. If you are contacting your prospect/customer for the first time, then there is no need to add such a line. But if your prospect has contacted you with an inquiry, then this line is crucial. After the greeting, add ‘Thank you for contacting XYZ company.’ Again this line will be modified according to the situation.

3. The Purpose

This part of the professional email is the most important part. The body of the email contains the message you are trying to send across. Be clear and concise with the message. Don’t beat around the bush because that would make your message blurry among so many words and won’t highlight your intent.

Follow the ‘KISS (keep it short and simple)’ method for an impactful professional email.

4. The Closing

The closing section can be divided into two parts: closing remarks and closing. The closing remarks should be something like: ‘Thank you for your time’ or ‘Thank you for your cooperation and time.’ Again this should be according to the email you just wrote and the situation.

The last part should contain a proper closing with your signature (name) and the designation. It could be anything from ‘Regards’ to ‘Cheers.’ Whatever fits in with the tone of your email.

This should be the structure of your professional email and missing out on any part of can cost you the time, efforts and a possible prospect for your business.

Now that we are done with the structure of the email, let’s go in the specifics and bifurcate the ‘how to start an email’ further into three categories according to the role of the recipient.

Do you want to know what happens after you send an email?

Conclusion:

Emails are a part of our day-to-day life. Be it personal or professional life. The emails get a lot of work done. Mastering the art of emailing is not that hard.
You just need to pay attention to the small details and shoot the email. Who knows? You might land a big client, fancy job, or get a promotion. Just because your email was perfectly crafted.
The potential of a properly written is endless.

That being said, once you start an email professionally, you’ll also have to end it professionally.

Don’t worry, we got that covered for you at — how to end an email professionally.

So, go ahead and use the tips mentioned above and write that amazing email.

The way you start an email sets the tone for the rest of the email.

What’s on this Page

How to Start an Email

Is it considered rude to start an email without any greeting? Are some of the ways to start emails better than the rest?

In this article, we will show the right and wrong ways to start an email with examples.

Start your emails the right way!

Save templates and insert them anywhere using keyboard shortcuts.

To start an email professionally, consider the following email greetings:

Insert a professional greeting based on time of the day by using Text Blaze:

How to Start a Business-Casual Email

When it comes to business-casual emails, the idea is that the recipient of your email is already familiar with you. And, as such, you can select an appropriate way to start the email with the right greeting.

Some of the most commonly used greetings to start a business casual email are:

Insert a business-casual email greeting based on the day of the week by using Text Blaze:

Depending on how casual you are with the recipient and how much you know about them, you can use your writing style to start a business-casual email better.

How to Start a Casual Email

Now that we know the right ways on how to start an email, let’s take a look at how you shouldn’t start your email in the next section.

How Not to Start an Email

There are many good ways to start an email. Unfortunately, that means there are plenty of things not to do as well. Keep on reading for some examples of what not to do when starting your emails.

Misspell Your Recipient’s Name

Misspelling your recipient’s name in the greeting or body of your email is never okay. Like other papers or important documents, spell-checking your emails is crucial. If you manage to misspell someone’s name, it’s a clear sign that you failed to edit your email closely, and suggests you lack attention to detail.

Begin With, “To Whom It May Concern…”

This greeting is outdated and impersonal. It suggests that you didn’t care to do your research and personalize your email.

Nowadays, it’s relatively easy to find out where and to whom your email needs to go. If you’re sending a business email, we suggest looking over the staff bios, or contact lists to identify the person to the position you are trying to email.

If you are sending an email to a generic address, like “customersupport@emails.com”, any of our suggested greetings from the top list are better than, “to whom it may concern”.

Using Nicknames

In most cases, using nicknames should be avoided. Nicknames can be personal, and if you haven’t built rapport with someone yet, utilizing their nickname is a good way to overstep your boundaries.

For example, if someone signs off their email with “Michael”, don’t follow up your response with “Dear Mike,…”.

You will know when it’s okay to use a nickname. If in-person, you use a shortened version or nickname with a person, then it’s probably okay in a personal email. However, in group messages or formal emails, the full name of your recipient should always be used.

6 Bad Examples to Start an Email

There are some additional examples of how you shouldn’t start any of the emails, some of them are:

Final Thoughts

Starting emails should feel like second nature. We recommend you keep a couple of go-to greetings in your repertoire that you can always have ready for practically any scenario. Then, you can have some less common, but effective greetings for specialized communications. After a while, your emails will be polite and to the point.

And if you’ve got an email drafted in your outbox right now with one of our examples of what not to do, you’re welcome for the tip!

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19 Ways on How to Start an Email (Examples w/ Templates)

If there’s any good that the global pandemic has done, it has made the world a more connected place.

2021 has seen the rise of the work-at-home workforce, and along with that, the rise of virtual communication.

Online video meetings became the norm. Slack became the most used app on our phones, and paperwork was completely and perhaps irrevocably shifted to excel sheets and Google Sheets.

But amid all these new ways of communicating, what probably did not lose its former status as one of the most professional and effective ways of virtual communication is electronic mail, better known as e-mail.

Good Ol’ Email

As a literature student, I have always been smitten by the written word. And it is a lesser-known and even lesser-acknowledged fact that people who love to read want to write. They want to be heard and seen, and felt through writing.

If you do not agree with me, just look at the captions and posts people put up on social media. Who would have thought there were poets and writers among us had we not been exposed to social media platforms!

So, when I did not get to be a writer but got into the strange world of online projects and eventually into management, I thought my only chance to prove my flair for writing was through email.

I was wrong, but I was right.

I’ll explain the paradox, but let me first state what went wrong with my concept of email writing.

What is a Proper Professional Email?

A professional email is an electronic medium where we send formal letters electronically to our clients, team members, seniors, and other professionals associated with our work.

We use formal emails to communicate with vendors and virtual teams of our clients and sometimes of our clients’ clients.

A professional email is one that dominates the workplace as the one major way of communicating within and among team members.

The 3 marks of a great email are in a proper format, formal tone, and brevity (FTB). Remember this code the next time you start composing an email.

Let us see how these 3 aspects are important for a great email :

Email writing is an art. It can be mastered. You can teach yourself to write emails that get answered and acknowledged almost every time.

And one of the better ways to make sure that your emails are being opened and read is to make sure that it has the following features :

In the next section, I will provide you with 19 ways to start an email that are foolproof, no-fail, amazing ways to get people to read and respond to your emails.

To make sure that you are using these starting lines properly, I have also given examples of scenarios that go best with these starting lines. Let’s get now to the exciting part.

19 Ways to Start an Email

Before we dive into the ways to start an email, let us understand why the start of an email is so important.

The first 3 things noticeable in an email are the sender’s name, subject, and snippet of the email’s opening line. Here’s how an email in Gmail looks:

In Microsoft Outlook, it looks something like this:

On Yahoo, it looks like this. I did not use Yahoo after my long-back created account was deleted by Yahoo. So I created one to show you how emails look here.

In all 3 images, you will notice that apart from the sender’s name and the subject of the email, the first 8 – 15 words of the email (including the salutation) show up in the email snippet.

We can roughly liken this snippet to the meta description of a page in Google.

Just like the snippet in Google search results gives us an idea of what the page includes, the snippet of the first few words of your email should interest the recipient (if you are sending a sales email) or give your recipient an idea of what is about to follow.

Specifically for a sales email, these snippets MATTER. A better comparison would be that of YouTube ads. Just like advertisers have 5 seconds to grab your attention, to watch the full advertisement and get excited about wanting to buy the product, your email snippet has only a few words to hold your recipient’s attention.

With YouTube, you have the visuals to help with the audio or written content of the ad, and with your email snippet, your subject line can be the ‘make-it-or-mar-it’ factor.

However, unlike a google search result snippet, which has the sole purpose of explaining, in short, what the page is about, an email snippet might not always need to explain what’s going to follow.

Sometimes it’s just a matter of writing well and putting your message across as clearly as possible.

I can probably go on with my similes, but it’s time to put forward the information you are here for – the 19 Ways to Start an Email in 2021.

P.S. – I have used fictional names for the recipient and my real name for the sender.