How to make ppt presentation ppt

Create a presentation

With PowerPoint on your PC, Mac, or mobile device:

Create presentations from scratch or a template.

Add text, images, art, and videos.

Select a professional design with PowerPoint Designer.

Add transitions, animations, and motion.

Save to OneDrive, to get to your presentations from your computer, tablet, or phone.

Share and work with others, wherever they are.

Create a presentation

In the left pane, select New.

Select an option:

To create a presentation from scratch, select Blank Presentation.

To use a prepared design, select one of the templates.

In the thumbnails on the left pane, select the slide you want your new slide to follow.

In the Home tab, in the Slides section, select New Slide.

In the Slides section, select Layout, and then select the layout you want from the menu.

Add and format text

Place the cursor inside a text box, and then type something.

Select the text, and then select one or more options from the Font section of the Home tab, such as Font, Increase Font Size, Decrease Font Size, Bold, Italic, Underline, etc.

To create bulleted or numbered lists, select the text, and then select Bullets or Numbering.

Add a picture, shape, and more

Go to the Insert tab.

To add a picture:

In the Images section, select Pictures.

In the Insert Picture From menu, select the source you want.

Browse for the picture you want, select it, and then select Insert.

To add illustrations:

In the Illustrations section, select Shapes, Icons, 3D Models, SmartArt, or Chart.

In the dialog box that opens when you click one of the illustration types, select the item you want and follow the prompts to insert it.

How to Make Creative PowerPoint PPT Presentations (With Unique Ideas)

Want to learn how to make a creative PowerPoint presentation? Figuring out how to make your PowerPoint creative can be a real challenge. Even if you’re an artist, you might be out of your comfort zone when it comes to PowerPoint creative ideas. Public speaking is a skillset of its own, so you might need some extra inspiration on how to make a creative PowerPoint work for you.

You may not consider yourself a creative, but you can still build creative PowerPoint presentation designs. Creativity is a great solution, when considering how to make PowerPoint interesting. Using inspiration from other sources and custom, creative PowerPoint themes, you can build a presentation that helps you confidently present your message with great slide designs.

In this tutorial, we’ll walk through how to make a creative PowerPoint. We’ll also take a look at some ways how to make PPT creative design choices to make things more interesting. You’ll see some creative presentation ideas. You’ll also learn how to create your own innovation presentation in PowerPoint step by step. I’ll also share great resources where you can find top-notch innovative PowerPoint themes.

Guide to Making Great Presentations (Free eBook Download)

Before you read on, be sure to grab our free eBook: The Complete Guide to Making Great Presentations. It’ll help you master the presentation process, from: initial idea, through to writing, design, and delivering with impact. It’s a great, free resource that can help you further learn how to make a unique PowerPoint presentation.

Now, let’s look at how to avoid some common presentation missteps:

What Not to Do In Your Presentation

Whether you’re a student or business professional, you’ve probably sat through some boring, unclear presentations. Too many presenters lean on PowerPoint instead of using it as a presentation aid. Don’t focus so hard on how to create creative PowerPoint presentation designs that you forget this vital point.

Because of this, PowerPoint often gets a bad reputation. Keep in mind that PowerPoint is just a tool that you can use to share your message with an audience.

Here are the biggest issues to watch out for when it comes to PowerPoint and speaking:

Sometimes it’s easier to think about what not to do when you’re about to create creative PowerPoint presentation designs. Check out these helpful tips for even more to keep in mind:

Basic tasks for creating a PowerPoint presentation

PowerPoint presentations work like slide shows. To convey a message or a story, you break it down into slides. Think of each slide as a blank canvas for the pictures and words that help you tell your story.

Choose a theme

When you open PowerPoint, you’ll see some built-in themes and templates. A theme is a slide design that contains matching colors, fonts, and special effects like shadows, reflections, and more.

On the File tab of the Ribbon, select New, and then choose a theme.

PowerPoint shows you a preview of the theme, with four color variations to choose from on the right side.

Click Create, or pick a color variation and then click Create.

Insert a new slide

On the Home tab, click the bottom half of New Slide, and pick a slide layout.

Save your presentation

On the File tab, choose Save.

Pick or browse to a folder.

In the File name box, type a name for your presentation, and then choose Save.

Note: If you frequently save files to a certain folder, you can ‘pin’ the path so that it is always available (as shown below).

Tip: Save your work as you go. Press Ctrl+S often.

Add text

Select a text placeholder, and begin typing.

Format your text

Select the text.

Under Drawing Tools, choose Format.

Do one of the following:

To change the color of your text, choose Text Fill, and then choose a color.

To change the outline color of your text, choose Text Outline, and then choose a color.

To apply a shadow, reflection, glow, bevel, 3-D rotation, a transform, choose Text Effects, and then choose the effect you want.

Add pictures

On the Insert tab, do one of the following:

To insert a picture that is saved on your local drive or an internal server, choose Pictures, browse for the picture, and then choose Insert.

To insert a picture from the web, choose Online Pictures, and use the search box to find a picture.

Choose a picture, and then click Insert.

Add shapes

You can add shapes to illustrate your slide.

On the Insert tab, select Shapes, and then select a shape from the menu that appears.

In the slide area, click and drag to draw the shape.

Select the Format or Shape Format tab on the ribbon. Open the Shape Styles gallery to quickly add a color and style (including shading) to the selected shape.

Add speaker notes

Slides are best when you don’t cram in too much information. You can put helpful facts and notes in the speaker notes, and refer to them as you present.

To open the notes pane, at the bottom of the window, click Notes .

Click inside the Notes pane below the slide, and begin typing your notes.

Give your presentation

On the Slide Show tab, do one of the following:

To start the presentation at the first slide, in the Start Slide Show group, click From Beginning.

If you’re not at the first slide and want to start from where you are, click From Current Slide.

If you need to present to people who are not where you are, click Present Online to set up a presentation on the web, and then choose one of the following options:

Get out of Slide Show view

To get out of Slide Show view at any time, on the keyboard, press Esc.

Important: Office 2010 is no longer supported. Upgrade to Microsoft 365 to work anywhere from any device and continue to receive support.

Choose a theme

When you start a new presentation PowerPoint, you’ll have the opportunity to choose a theme or template. A theme is a slide design that contains matching colors, fonts, and special effects like shadows, reflections, and more.

On the File tab, select New, and then, under Available Templates and Themes, choose Themes.

As you click each theme, PowerPoint shows you a preview on the right side.

When you find the one you want, click Create.

Insert a new slide

On the Home tab, click the bottom half of New Slide, and pick a slide layout.

Save your presentation

On the File tab, choose Save.

In the File name box, type a name for your presentation, and then choose Save.

Tip: Save your work as you go. Press Ctrl+S often.

Add text

Select a text placeholder, and begin typing.

Format your text

Select the text.

Under Drawing Tools, choose Format.

Do one of the following:

To change the color of your text, choose Text Fill, and then choose a color.

To change the outline color of your text, choose Text Outline, and then choose a color.

To apply a shadow, reflection, glow, bevel, 3-D rotation, a transform, choose Text Effects, and then choose the effect you want.

Add pictures

On the Insert tab, choose Picture.

Browse for the picture you want, and then choose Insert.

Add shapes

You can add shapes to illustrate your slide.

On the Insert tab, select Shapes, and then select a shape from the menu that appears.

In the slide area, click and drag to draw the shape.

Select the Drawing Tools Format tab on the ribbon. Open the Shape Styles gallery to quickly add a color and style (including shading) to the selected shape.

Add speaker notes

Slides are best when you don’t cram in too much information. You can put helpful facts and notes in the speaker notes, and refer to them as you present. In Normal view, the Notes pane is located just below the slide view window.

On the View tab, in the Presentation Views group, click Normal.

Click inside the Notes pane below the slide, and begin typing your notes.

Give your presentation

On the Slide Show tab, do one of the following:

To start the presentation at the first slide, in the Start Slide Show group, click From Beginning.

If you’re not at the first slide and want to start from where you are, click From Current Slide.

If you need to present to people who are not where you are, click Broadcast Slide Show to set up a presentation on the web. To learn more, see Broadcast your PowerPoint presentation to a remote audience.

Get out of Slide Show view

To get out of Slide Show view at any time, on the keyboard, press Esc.

Tips for creating an effective presentation

Consider the following tips to keep your audience interested.

Minimize the number of slides

To maintain a clear message and to keep your audience attentive and interested, keep the number of slides in your presentation to a minimum.

Choose an audience-friendly font size

The audience must be able to read your slides from a distance. Generally speaking, a font size smaller than 30 might be too difficult for the audience to see.

Keep your slide text simple

You want your audience to listen to you present your information, instead of reading the screen. Use bullets or short sentences, and try to keep each item to one line.

Some projectors crop slides at the edges, so that long sentences might be cropped.

Use visuals to help express your message

Pictures, charts, graphs, and SmartArt graphics provide visual cues for your audience to remember. Add meaningful art to complement the text and messaging on your slides.

As with text, however, avoid including too many visual aids on your slide.

Make labels for charts and graphs understandable

Use only enough text to make label elements in a chart or graph comprehensible.

Apply subtle, consistent slide backgrounds

Choose an appealing, consistent template or theme that is not too eye-catching. You don’t want the background or design to detract from your message.

However, you also want to provide a contrast between the background color and text color. The built-in themes in PowerPoint set the contrast between a light background with dark colored text or dark background with light colored text.

For more information about how to use themes, see Apply a theme to add color and style to your presentation.

Check the spelling and grammar

To earn and maintain the respect of your audience, always check the spelling and grammar in your presentation.

25 PowerPoint Presentation Tips To Make Good PPT Slides in 2022 (+ Expert Tips)

Here are 25 quick PowerPoint presentation tips to help you improve your presentations. You’ll see features you might not know about. Plus, get PowerPoint tips on changing your slide design to make your content shine. We’ve even called on some presentation experts for their best tips.

How to Make a Good PowerPoint Presentation (Watch & Learn)

This screencast is a speed round of my very favorite PowerPoint tricks. It’s a great resource to learn how to make a presentable PowerPoint. I’ll walk you through ten of my favorite features or design steps to create a better presentation with PowerPoint presentation tips and tricks.

Keep reading for an illustrated version of these good PPT tips (and more) that you can use to improve your PowerPoint presentations. You’ll see 25 of our favorite PowerPoint presentation tips and tricks, including techniques to update slide master PowerPoint 2022 designs.

25 Tips: How to Make Good PowerPoint Presentation Designs Fast in 2022

A few tried and true tips can help you speed up your PowerPoint presentation design. Check out 25 of my favorite PowerPoint tips to do just that. Each of these give you PowerPoint slideshow help to create good PowerPoint slides:

1. Use a Custom PPT Theme Design

Above all, I consistently use custom PowerPoint themes. Microsoft has built-in themes that you can use for free, sure. But the premium themes that are on Envato Elements are a major step-up from PowerPoint’s built-in themes.

Envato Elements is an all-you-can-download creative subscription.

When you subscribe to Envato Elements, you’ll have access to unlimited downloads of all the PowerPoint themes. Right now, Envato Elements has almost 4,000 PowerPoint themes and that number is always growing. You’ll learn tips for a good PowerPoint presentation by using the best templates.

The Socran PPTX template is a great example of using a PowerPoint template to jump ahead in the design process.

The reason that these themes are so useful is because they contain ideas. They’re more than just a set of colors and font choices. Instead, they come loaded with ideas for slide designs. You can drop your own content in the placeholders to skip the hard work of recreating each presentation from scratch.

2. Make Use of Charts and Graphs

Illustrate your data with the use of charts and graphs. Not only will you be able to make your presentation more visually appealing, but you’ll also help your audience remember the information better.

Many PowerPoint templates already include chart and graph elements. Easily customize them to make your data and stats more interesting and easier to understand.

Want to learn more about how to use data? Turn to Adrienne Johnston, a presentation professional:

3. Use the Built-in Slide Layouts

Inside of PowerPoint themes, you’ll find layouts, which are custom slide designs. Most themes will include a selection of content layouts that you can use as a starting point for your own slide designs. You can leverage slide master PowerPoint 2022 designs with the help of layouts.

Use the built-in Slide Layouts from the Home > Layout drop-down to choose a starting point for your PowerPoint slide.

Layouts are like a starting point for your PowerPoint presentation slides. They contain combinations of placeholders for text boxes, images, and more. Instead of clicking and drawing individual objects onto the slide, use one of these layouts to start your slide off. It’s one of the top PowerPoint presentation tips and tricks to save time.

4. Align Text Consistently

When you’re working with text on your slide, it helps to ensure that it aligns consistently. Keeping your text aligned in the same orientation really makes a slide look clean.

In the example below, I’ve basically got three text boxes: a headline, a paragraph, and a list of bulleted points. Notice that all this text is aligned left.

All of the main text elements on this slide are aligned consistently to the left edge of their box.

Aligning text was an «aha» moment that I learned when I started studying slide design. It’s one of those steps that makes a slide look much neater and professional, so keep it in mind when designing.

5. Make Your Exports User-Friendly

No matter how great your PowerPoint presentation slides look, you need to think about how your user will use the presentation file.

Any of these are likely scenarios if you’re regularly sending presentations to other users:

In this case, my favorite tip is to export the presentation as a PDF. To do that, go to File > Export > Create PDF, and then save your presentation as a PDF. This is sure to help most of your users see the presentation just the way you intended.

6. Try a Different Color Scheme

Many PowerPoint themes have more than one color scheme that you can apply to your presentation. On the Design tab, click on the drop-down next to Themes to try out a different color scheme.

The Design > Themes drop-down contains a variety of color schemes you can apply.

Typically, these will restyle your entire presentation. Premium themes that you might get from Envato Elements, for example, may have many versions inside the original presentation zip file.

7. Edit Slide Masters for Consistency

The slide master controls the design for your PowerPoint slide. Instead of making the same change to each slide, apply a change to a slide master. It’ll affect all the PowerPoint presentation slides that use the same master.

In this example, I’ve applied a logo to the slide master to make sure it’s in the same spot and size on many slides in my presentation.

It’s ideal to apply a logo to the slide master itself, for example. This will keep the logo the same size and in the same position on each slide.

To do that, go to View > Slide Master. On the right side, you’re likely to see a variety of slide masters that control designs for many slides. Drop the elements that you want to remain consistent onto one of the slide masters.

8. Use the Alignment Feature

PowerPoint presentation slides look better when the objects on them are in line with one another. There’s a certain visual rhythm that occurs when objects line up in the center or along certain boundary lines.

In this screenshot, you can see some faint red and white lines that help line up elements equidistant form the top and bottom of the slide.

When you start dragging objects on your slide, you’ll see guiding lines that pop up. These are very intuitive, and you’ll likely notice that they help you line up your objects. You might seem them pop up when you’ve got a box that’s equidistant between two other objects on the slide, for example.

This is one of the best tricks for improving the look of your PowerPoint slide. Spend some time making sure that your key elements line up cohesively.

9. How Do You Give a Memorable PPT Presentation?

If you’re learning the top PowerPoint presentation tips and tricks, you’re probably asking yourself: how do I give a presentation that won’t be forgotten?

We all want to be remembered. The best PowerPoint slideshow help to make a mark on the audience. There are tried-and-true ways to do just that, and Neil Tomlinson shares expertise on being remembered:

Get your main point into the presentation as early as possible (this avoids any risk of audience fatigue or attention span waning), then substantiate your point with facts, figures etc and then reiterate your point at the end in a ‘Summary’.

10. Use Stock Assets

Earlier, I mentioned using Envato Elements to grab PowerPoint themes. But there’s more that comes with an Envato Elements subscription for presentations.

That includes a wide variety of stock photos, graphics, and custom designed fonts that you can use in your presentation. Instead of reusing the same stock photo or clip art, Envato Elements has everything you need to supplement a presentation.

Envato Elements has a litany of stock photos and other assets you can incorporate in your presentation.

Again, Envato Elements is the perfect subscription if you build presentations. It’s a one-stop shop that you can use to fill content.

11. Reduce Your Content

There’s nothing that makes an audience tune out faster than being overloaded with slide content. Sometimes we try to make so many points that the audience misses all of them due to information overload.

Less is truly more. When you cut the weaker points of your presentation, the audience’s attention will follow your key points accordingly.

It seems like cheating, but one of the best steps that you can take for your slide is to simply reduce the number of items that are on it. Convert some of your typed points to things you’ll speak verbally. Remember: a PowerPoint slide deck is an aid, not the presentation itself.

12. Rethink Your Slide Order

Sometimes, I find that my presentations are out of order. I might spend too much time explaining my decision before I get to the conclusion.

In these cases, I like to use Slide Sorter View to re-sequence the slides in my presentation. To access this view, go to View > Slide Sorter on PowerPoint’s ribbon.

Rearrange slides in the Slide Sorter view by dragging and dropping the thumbnails for each slide into the desired order.

From Slide Sorter view, you’ve got a top-down view of all the slides in your presentation deck. It sometimes becomes obvious that the slides can be reordered into a better sequence from this view.

13. Use PowerPoint Animations

One of my favorite PowerPoint presentation tips is to complement your major points with a bit of animation. Using animation can bring a key point onto your slide with style!

Check out ten of the best PowerPoint tips for how to use animation from Sven Lenaerts below:

14. Invite Collaborators

Building a presentation often benefits from a second set of eyes. That’s why it helps so much to invite a collaborator to work with you side-by-side in Microsoft PowerPoint.

Pushing your presentation up to OneDrive and inviting collaborators is easy. Thanks to the cloud-based approach, more than one user can edit a slide deck in real time. Learn how to do that in the tutorial below:

15. Add Supporting Video Clips

Building impactful presentations is all about adding other perspectives and angles to the content. One of my favorite ways to do that is to add a video clip. Maybe that’s a production that you built on your own or found on sites like YouTube.

Either way, learn how to add and auto play a video clip in the quick tip below:

16. Use Infographic Templates

More presentations than ever will feature visuals that tell stories with data. But it’s easy for an audience become overwhelmed with data.

That’s where infographics come into play. Learn to use them in PowerPoint in the tutorial below:

17. Use Impactful Closing Techniques

I’ve sat through many presentations in my life. I can only remember a few that really stick out, thanks to techniques that highlighted key points. You need PowerPoint tips and tricks that help leave your audience with an impact.

To do just that, make sure you use some of the techniques highlighted in the article below:

To do that, just drag and drop the thumbnails into the order you want. When you return to Normal view, the PowerPoint presentation slides will be in the resequenced order you set here.

18. Include Data in the Appendix

Many PowerPoint presentations include data in the form of charts and graphs. That means that you’ll condense specifics into a few easy-to-follow charts.

But what if your audience wants more of the backing details? Maybe they want to validate and review the detail for themselves. In that case, a set of appendix slides with extra data is sure to help.

It’s perfect to present data in PowerPoint in charts, plus include the backup data in the appendix. (Image source: Envato Elements.)

Appendix slides are included at the end of a presentation deck for backup purposes. You might not present them, but your audience is certain to appreciate that you included them. That helps your presentation continue to be useful even after you leave the room.

Here’s a great tip from: pro presenter Graeme Thomas of Johnny F Designs:

If (my clients) are sending the deck straight to clients however, I would then put all the information on the slides but will often use more slides so that they aren’t too cluttered. In cases where there is a lot of content, like financial statements, I would use appendix slides.

Including an appendix helps your audience understand data without overwhelming them with that data. Follow these tips so that you get the best of both worlds.

19. Alternate Between Solid Color and White Slides

Alternating between solid color and slides with a white background can produce an interesting visual effect and engage your audience. You can use the solid-colored slides to signify a new section in your presentation.

Not to mention, solid colored slides are the perfect way to re-enforce your brand colors and build your brand recognition.

20. Present Information With Maps

If you’re trying to make a case for a global expansion or need to report on how other branches are performing, consider using a map to help your audience visualize the data. There’s no shortage of quality PowerPoint templates with maps built in so be sure to take advantage of them.

21. Keep the Design Best Practices in Mind

The design of your presentation matters just as much as the content of your presentation. That’s why you need to devote an equal amount of time to making sure the design of your presentation is on point as you do to the actual content. Familiarize yourself with best design practices and keep them in mind as you go about customizing your template.

22. Practice Makes Perfect

Lastly, don’t forget to practice your presentation. Go through your slide deck a few times to make sure you know it like the back of your hand when the big day arrives. Doing so will help you feel more confident. It’ll reduce any anxiety and nervousness you might feel as the presentation day approaches.

What’s the best way to rehears for a good PowerPoint? Here’s one of the top PowerPoint presentation tips from expert presenter Sandra Zimmer:

Once slides are ready, practice one slide at a time aloud until you feel like you know it and like the flow of speech. Be willing to change anything that does not feel in flow. At the end of learning all your slides, practice the whole talk.

If you want even more great PowerPoint presentation tips and tricks, check out the following post:

23. Adapt Your Presentation To The Audience

Let’s say that you’re a seasoned presenter with a pretty standard set of presentation topics. Maybe you’re an expert in your field, and you’re asked to give a PPT presentation frequently on similar topics.

That’s the value of being an expert. You might have a standard spiel that you give your audiences and your content won’t totally change from one presentation to another. That’s why it helps to make only slight tweaks to adapt your presentation to each audience.

Leading presentation expert Suzannah Baum offered up this advice:

Different audiences will have different needs and different challenges, which requires me to re-sequence the slides, or create new ones. I tend to do a lot of research on my audiences – via surveys, interviews, and conversations with the hiring manager – to help me better understand what information would be most relevant to them.

How do you adapt to your audience? Here are a few tips:

Learn everything you can about your audience. Learning how to make a presentable PowerPoint is all about thinking of the recipient, not the presenter!

24. Set a Time Limit

How many slides is the right number for you? Well, it all depends on the time limit you set for your presentation.

Believe it or not, setting a time limit is helpful to create good PowerPoint slides. If you want to learn how to make a presentable PowerPoint, it’s a must to lock in the time limit and ensure that your slides support that timeframe.

Pro presenter Stephanie Ottavan offers one of our top tips for a good PowerPoint presentation based on time limits:

A presenter is usually limited to a specific time frame and you want to adhere to that as closely as you can. If you have animations and transitions in your deck, these take added time so make sure to rehearse in “show mode” of PowerPoint or Keynote and time yourself.

Believe it or not, setting a time frame is one of the most important part of creating a PPT presentation. It helps you influence how many good PowerPoint slides you should design.

25. Test Your Content Everywhere

PowerPoint in 2022 could take place anywhere. Maybe you present, online, in-person, or beam it to mobile devices. It’s important to remember that the content will appear differently on each device.

PowerPoint Online is a different medium than many other apps. Make sure that your presentation design appears the same by testing it with the help of this tutorial. It shows you how your PPT presentation appears even in a browser:

How to Create Great PowerPoint Presentations (With Top 2020 Examples)

If you’re in business, odds are great that you’re going to have to create a presentation at some point during your career. And when you do, odds are also good that you’ll use Microsoft PowerPoint to do it. According to statistics from iDatalabs over 150,000 companies use PowerPoint.

If you give PowerPoint presentations, make sure they stand out. Not everyone knows how to make a good PowerPoint presentation. (Image source: Envato Elements)

There’s a real need for people who can create relevant, engaging PowerPoint presentations. But creating a good presentation is more than just throwing together a bunch of slides. Not everyone knows how to make a good presentation.

In this tutorial, you’ll learn the steps to making good PowerPoint presentations. The steps can be used for any presentation, of course, but they’re especially relevant to Microsoft PowerPoint. I’ll provide some tips on how to use a PowerPoint template. You’ll also see how to make a good slide presentation with Slideshare examples.

For even more information about how to make a presentation, be sure to download our free eBook: The Complete Guide to Making Great Presentations. It’ll help you master the complete presentation process.

How to Make Great PowerPoint Presentations (Plan, Design, & Deliver)

Whether you’re going to give your PowerPoint presentation as a speech or share it online, you’ll want to make sure you create a good presentation that stands out. Here are seven steps you can follow to help you learn how to make a good PPT presentation:

Note: While these techniques specifically reference PowerPoint, most of them work well with other presentation author tools as well such as Keynote and Google Slides.

1. Know Your Target Audience

The target audience for your presentation is the group of people who you want to listen to or view your presentation. Not all audiences are the same. Audiences vary depending on your company’s goals. A presentation that works well with one audience may not work well (or at all) with another.

Researching your target audience is a very important first step for creating any kind of marketing or informational material —that includes PowerPoint presentations. If you really want your presentation to be successful, learn all that you can about your audience.

For some guidance on how to define a target audience, study the following tutorial: