How to number pages in word

Add page numbers to a header or footer in Word

Add page numbers to a header or footer

Click or tap in the header or footer where you want the page numbers to go.

Go to Insert > Page Numbering.

Select Current Position.

Change where the page number appears

In the header or footer area, select the page number.

Use the Tab key to position the page number left, center, or right. If the number is flush left, press Tab once for center, and twice for right. To go back, press Backspace until in position.

Change appearance of page number

Select the page number

On the Home tab, use the Font choices and dialog box to change the font family, style, size, and color.

Add page numbers to a header or footer

Click or tap in the header or footer where you want the page numbers to go.

Go to Insert > Page Number.

Use the Page field code to insert page numbers

Double-click the header or the footer area (near the top or bottom of the page).

Go to Header & Footer > Field.

In the Field names list, Select Page, and then select OK.

To change the numbering format, go to Header & Footer > Page Number > Format Page Numbers.

Select the format you want, and then select OK.

To change the numbering alignment, go to Header & Footer > Page Number > Page Number. Choose the alignment you want and select OK.

Go to Header & Footer > Close Header and Footer or double-click outside the header to exit.

Tip: You might have to move some graphics or other elements in your header or footer to see the page numbers after you insert them.

Add page numbers to a header or footer

Go to Insert > Page Numbers.

Select a position (left, center, or right, and header or footer).

Select Include Page Count to show total number of pages too, such as page 7 of 9.

To see your header or footer with page numbers, go to View > Reading View.

For more info on page numbers, see Page numbering in Word.

How to Add Page Numbers in Word

Create page numbers in Word 2013, 2016, 2019 and Microsoft 365

What to Know

This article explains how to add pages numbers to documents in Word 2019, 2016, 2013, and Word for Microsoft 365.

How to Add Page Numbers in Microsoft Word

If your Microsoft Word document is long (or book-length), you might want to add page numbers to the header or footer. When you print a document, the headers and footers can be printed as well.

The steps for adding pages numbers is basically the same for Word 2019, 2016, 2013, and Word for Microsoft 365.

Place your cursor at the first page of your document or where you want page numbers to begin.

Select the Insert tab.

Select Page Number in the Header & Footer group.

Select Page Number again from a drop-down menu.

Under Position, select Top of Page (Header) or Bottom of Page (Footer) to indicate where to place the numbers on the page.

Under Alignment, select Left, Right, or Center.

Select OK to save the selections and exit the menu.

Select Header or Footer on the toolbar to format the page numbering.

Select a format from the menu options.

Double-click anywhere in the document to hide the header and footer areas.

Customize Headers and Footers

You can also customize the headers and footers in all versions of Microsoft Word. You do that from the same area where you added page numbers.

To begin, select Header or Footer to see your options.

How to number chapters, appendixes, and pages in documents that contain both chapter and appendix headings in Word

Summary

This step-by-step article describes several different numbering systems that you can use in documents that contain both chapter headings and appendix headings.

Microsoft Word does not support multiple heading-numbering schemes in a single document or master document. When you work with documents that contain both chapter headings and appendix headings, the headings must not use the same heading style level.

Example 1: Chapter Headings and Appendix Headings

When you design a document that contains both chapter headings and appendix headings, you can use different heading style levels to apply the different number formatting to each section. For example, to define a chapter and appendix heading-numbering scheme that resembles the following

Chapter One: This is the title to the first chapter.

Chapter Two: This is the title to the second chapter.

Appendix A: This is the title to the first appendix.

Appendix B: This is the title to the second appendix.

Follow these steps:

On the Format menu, click Bullets and Numbering, and then click the Outline Numbered tab.

Note: In Microsoft Office Word 2007 and Word 2010, click Multilevel List on the Home tab.

Select one of the styles, for example, Chapter 1 (the last style choice). Click Customize.

Note: In Word 2007 and Word 2010, click Define New Multilevel List.

In Level, click 7.

In the Number format field, type «Appendix», and then press the spacebar to insert a space after the word «Appendix».

Note: In the Number format field, Appendix A should be shown, with the «A» highlighted.

In the Number format field, type a blank space after «Appendix A».

Click the More button.

In Link level to style, click Heading 7, and then click OK.

You can now apply Heading 1 to all paragraphs that are chapter styles and Heading 7 to all paragraphs that are appendix titles.

Note: Heading styles are predefined with certain paragraph and character formatting attributes. You may have to modify these styles by using the Style command on the Formatmenu to obtain the intended appearance.

Example 2: Inserting Page Numbers for Chapters and Appendixes

To insert page numbers of the style «1-1, A-1» that work with these heading styles, follow these steps:

Make sure that the document contains a section break of some type. The section break type that you want is typically Next Page. Use the section break to separate the main document area from the appendix area. If there is not a section break there, move your insertion point to a blank area above your appendix, and then follow these steps:

On the Insert menu, click Break.

In the Break popup window, click Next Page under Section break types, and then click OK.

Note: In Word 2007 and Word 2010, click Page Break on the Insert tab.

Format page numbers to include chapter numbering. To do this, follow these steps:

Move the insertion point to the page that contains the first chapter title.

On the Insert menu, click Page Numbers.

Note: In Word 2007 and Word 2010, click Page Number on the Insert tab.

Select the intended location for the page number by using the options provided in the Page Numbers popup window. Click the Format button.

Note: In Word 2007 and Word 2010, click Format Page Numbers.

Click to check the Include chapter number box.

In Chapter starts with style, click Heading 1, and then click OK.

Click OK in the Page Numbers dialog box.

To format page numbers to include appendix numbering, follow these steps:

Move the insertion point to the page that contains the first appendix title.

On the Insert menu, click Page Numbers.

Note: In Word 2007 and Word 2010, click Page Number on the Insert tab.

Select the intended location for the page number by using the options provided in the Page Numbers popup window. Click the Format button.

Note: In Word 2007 and Word 2010, click Format Page Numbers.

Check the Include chapter number box.

In Chapter starts with style click Heading 7.

In the Page numbering box, click Start at, and then click 1, so that each chapter or section begins with the number 1.

Click OK twice to return to your document.

Example 3: Building a Customized Table of Contents

To build a table of contents that includes both the chapters and the appendixes, and which also uses the defined page-numbering style, follow these steps:

Place the insertion point where you want the table of contents.

On the Insert menu, point to Reference, and then click Index and Tables.

Note: In Word 2007 and Word 2010, click Table of Contents on the References tab, and then click Insert Table of Contents.

Click the Table of Contents tab, then click the Options button.

In the TOC level boxes, type 1 in the text box to the right of Heading 7.

This configures Word to consider Heading 7 to be a Level 1 entry in the table of contents.

Click OK in the Index and Tables popup window.

Add different page numbers or number formats to different sections

To use different page numbers or formats in different sections, create Page breaks and set page number for each.

The following shows an intro with lower case Roman numerals. You can use any other format instead.

Select between the intro and the body of the document and go to Layout > Breaks > Next Page.

Tip: To see section breaks and other formatting marks, go to Home and select Show/Hide (¶) to turn on the display of formatting marks.

In the header for the body section, deselect Link to Previous. If Link to Previous is dimmed, check to make sure a section break was created.

In the intro section select Page Number and choose a location and style. If your change only affects the first page of your section, make sure Different First Page is not selected.

To choose a format or to control the starting number, select Page Number > Format Page Numbers.

Do either or both of the following:

Select Number format to select the format for the numbering, such as a, b, c or i, ii, iii for the intro.

Under Page numbering, choose Start at and type a number that you want to start the section with. For example, restart numbering at the beginning of the body section.

Select Close Header and Footer, or double-click anywhere outside the header or footer area to exit.

The following shows an intro with lower case Roman numerals. You can use any other format instead.

Select between the intro and the body of the document and go to Layout > Breaks > Next Page.

In the header for the body section, deselect Link to Previous. If Link to Previous is dimmed, check to make sure a section break was created.

Note: Headers and footers are linked separately, so if your page number is in the header, turn off linking for headers. If your page number is in the footer, turn off linking for footers.

Go to Header & Footer > Page Number, and then click Page Number.

Choose the position and alignment of page numbers. If you don’t want a page number to appear on the first page, clear Show number on first page.

To choose a format or to control the starting number, go to Header & Footer > Page Number > Format Page Numbers.

To change the numbering style, select a different style in Number format.

To change the starting page number of the newly created section, select Start at, and then enter a number.

Select Close Header and Footer, or double-click outside of the header or footer to exit.

For more info on page numbers, see Page numbering in Word.

How to create table of contents entries without a page number in Word

If you are a Small Business customer, find additional troubleshooting and learning resources at the Support for Small Business site.

Summary

This article describes how to create table of contents (TOC) entries that contain no page number so that the entries don’t affect the numbering of the rest of the entries.

This article assumes that you understand how to create a table of contents in Microsoft Word. For more information about how to create a table of contents, see the following articles:

The following example shows table of contents entries that contain no page numbers. You can use the following method to prevent table of contents entries from having the same page number.

In Word, hold down the CTRL key, and then select a table of contents entry to move to that page in the document. This works for both numbered and unnumbered TOC entries.

How to create a TOC entry without a page number

Word 2013 and later

In your document, create a table of contents, or use an existing table.

Position the cursor at the location within the document where you want to put the TOC.

Select the References tab.

In the Table of Contents group, select Table of Contents, and then select Custom Table of Contents from the list. Notice that the Print Preview display (Figure A) doesn’t display Heading 4 (the style that we used for the annotations). This feature defaults to three levels, Heading 1, Heading 2, and Heading 3.

Figure A

To add the annotations to the TOC, select Options. In the dialog box that opens, enter 4 in the TOC level control to the right of Heading 4, and then select OK (see Figure B).

Although you might consider removing levels 2 and 3 because Heading 2 and Heading 3 are in use, we recommend that you keep them because you might want to add them later, and not remember why the TOC doesn’t update to show those levels.

Figure B

Add a level for the annotations.

Clear the Show page numbers check box (Figure C). Before you do this, notice that the preview now displays Heading 4.

Figure C

Disabling page numbering disables it for the entire TOC.

Select OK to return to the document.

Figure D shows the resulting TOC. All page numbers are gone. However, we want to remove the page number for only the annotation level. The default TOC doesn’t include the annotations (Heading 4 text).

Figure D

How to change to a TOC entry that doesn’t have a page number

Word 2013 and later

Select File > Options.

On the Display tab, select the Show all formatting marks check box, and then select OK.

Next to the text that appears in the table of contents, you now see a TC field without a page number. The TC field resembles the following example:

Select the TC field. Make sure that you include the opening bracket and the closing bracket.

On the Insert tab, select Quick Parts, and then select Field.

For information about how to use the Field dialog box for a table of contents entry that contains no page number, see steps 5 through 9 of the “How to create a TOC entry without a page number” section.

Select File > Word Options.

On the Display tab, clear the Show all formatting marks check box, and then select OK.

Select the existing table of contents.

Press F9 to update the table of contents.

If you receive the following message, select Update entire table, and then select OK.

Word is updating the table of contents. Select one of the following options:

References

For more information about how to use the Lead-in Emphasis feature to create a table of contents, see How to use style separators with heading style to generate a TOC in Word.