How to write a letter of application

Как писать письмо-просьбу и письмо-заявление на английском языке

Одна из самых сложных задач не только в английском, но и в русском языке — ведение деловой переписки и в принципе написание писем в формальном стиле. В этой статье мы расскажем вам, как правильно написать письмо-просьбу (letter of request) и письмо-заявление (letter of application) на английском языке, дадим списки фраз, которые помогут быстро и грамотно составить такие письма, а также приложим примеры писем.

Письмо-просьба на английском языке. Letter of request

Письмо-просьба (letter of request, letter of request of permission) — один из видов деловой переписки, который используют в том случае, если возникает потребность обратиться за:

В начале письма следует указать ваш адрес (название и адрес компании, которую вы представляете), а затем — название и адрес компании, в которую вы обращаетесь.

Каждый пункт письма-просьбы на английском должен быть представлен отдельным параграфом. В первом параграфе обозначьте цель вашего письма. Будьте вежливы, но прямолинейны. Важно писать по существу, сохраняя официально-деловой стиль.

Если это уместно, укажите предельный срок выполнения вашего запроса, а также предоставьте уточняющую информацию о себе и сложившейся ситуации. Добавьте ваш телефонный номер и адрес электронной почты и предложите связаться с вами в случае возникновения каких-либо вопросов.

Завершите письмо, поблагодарив получателя за помощь и внимание, уделенное данной просьбе.

В письме-просьбе на английском вы можете использовать следующие фразы:

Пример письма-просьбы на английском языке о разрешении:

Письмо-заявление на английском языке. Letter of application

Письмо-заявление (letter of application, letter of application for a course) чаще всего является приложением к резюме, но оно также пишется при поступлении в университет, колледж или на краткосрочные курсы. В таком письме следует указать детальную информацию о полученном вами образовании и опыте. Это повысит ваши шансы на получение желаемой должности или на зачисление в выбранное учебное заведение.

В начале письма следует указать название и адрес учебного заведения или фирмы, а при необходимости — имя и должность человека, к которому вы обращаетесь.

Как и в любом деловом письме, каждый пункт вашего заявления должен быть освещен в отдельном параграфе. В первом параграфе следует указать цель вашего письма. Затем необходимо подробно рассказать про имеющуюся у вас квалификацию и опыт. Вы также можете указать ваши жизненные цели и интересы. Упомяните обо всех образовательных учреждениях, которые вы посещали, поделитесь информацией о курсах и стажировках, которые вы проходили. Далее стоит обозначить причины, побудившие вас подать заявку в данное учебное заведение или отправить резюме именно в эту компанию.

Следует придерживаться официально-делового стиля речи, быть вежливым и честным, приводить только достоверные факты.

В конце письма укажите, какие сопроводительные документы вы прилагаете к письму. Выразите признательность за рассмотрение вашего заявления и надежду на быстрый положительный ответ. После подписи вы можете привести свои контактные данные.

В письме-заявлении на английском вы можете использовать следующие фразы:

Пример письма-заявления на английском языке о поступлении на учебный курс:

Как видите, нет ничего сложного в составлении письма-просьбы и письма-заявления на английском языке. Используя приведенные нами фразы и примеры, вы легко справитесь с поставленной задачей. А если вы испытываете трудности с письменной английской речью или хотите быстро научиться вести переписку, приглашаем вас на курсы английского по Скайпу. Наши преподаватели помогут вам улучшить знания.

Мы составили для вас документ, в котором собраны фразы для написания письма-просьбы и письма-заявления.

How to Write a Job Application Letter (With Examples)

Do you need to write a letter to apply for a job? Most of the time, the answer is yes. Even when employers don’t require a job application letter, writing one will help you highlight your skills and achievements and get the hiring manager’s attention. The only time not to send one is when the job listing says not to do so. It can help, and it definitely won’t hurt to include an application letter with your resume.

What is a Job Application Letter?

A job application letter, also known as a cover letter, should be sent or uploaded with your resume when applying for jobs. While your resume offers a history of your work experience and an outline of your skills and accomplishments, the job application letter you send to an employer explains why you are qualified for the position and should be selected for an interview.

Tips for Writing a Job Application Letter

Writing this letter can seem like a challenging task. However, if you take it one step at a time, you’ll soon be an expert at writing application letters to send with your resume.

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Melissa Ling / The Balance

How to Get Started

Before you begin writing your job application letter, do some groundwork. Consider what information you want to include (keeping in mind that space is limited).

Remember, this letter is making a case for your candidacy for the position. But you can do better than just regurgitating your resume—instead, highlight your most relevant skills, experiences, and abilities.

Analyze the Job Posting

To include the most convincing, relevant details in your letter, you’ll need to know what the employer wants.

The biggest clues are within the job advertisement, so spend some time decoding the job ad. Next, match your qualifications with the employer’s wants and needs.

Include Your Most Relevant Qualifications

Make a list of your relevant experience and skills. For instance, if the job ad calls for a strong leader, think of examples of when you’ve successfully led a team. Once you’ve jotted down some notes, and have a sense of what you want to highlight in your letter, you’re ready to get started writing.

Writing Guidelines for Job Application Letters

Writing a job application letter is very different from a quick email to a friend or a thank-you note to a relative. Hiring managers and potential interviewers have certain expectations when it comes to the letter’s presentation and appearance, from length (no more than a page) to font size and style to letter spacing:

Length: A letter of application should be no more than one page long. Three to four paragraphs is typical.

Format and Page Margins: A letter of application should be single-spaced with a space between each paragraph. Use about 1″ margins and align your text to the left, which is the standard alignment for most documents.

Font: Use a traditional font such as Times New Roman, Arial, or Calibri. The font size should be between 10 and 12 points.

What to Include in Each Section of the Letter

There are also set rules for the sections included in the letter, from salutation to sign-off, and how the letter is organized. Here’s a quick lowdown on the main sections included in a job application letter:

Heading: A letter of application should begin with both your and the employer’s contact information (name, address, phone number, email) followed by the date. If this is an email rather than an actual letter, include your contact information at the end of the letter, after your signature.

Salutation: This is your polite greeting. The most common salutation is «Dear Mr./Ms.» followed by the person’s last name. Find out more about appropriate cover letter salutations, including what to do if you don’t know the person’s name, or are unsure of a contact’s gender.

Body of the letter: Think of this section as being three distinct parts.

In the first paragraph, you’ll want to mention the job you are applying for and where you saw the job listing.

The next paragraph(s) are the most important part of your letter. Remember how you gathered all that information about what employers were seeking, and how you could meet their needs? This is where you’ll share those relevant details on your experience and accomplishments.

The third and last part of the body of the letter will be your thank you to the employer; you can also offer follow-up information.

Complimentary Close: Sign off your email with a polite close, such as «Best» or «Sincerely,» followed by your name.

Signature: When you’re sending or uploading a printed letter, end with your signature, handwritten, followed by your typed name. If this is an email, simply include your typed name, followed by your contact information.

Simple Formatting Using a Template

Overwhelmed by all these formatting and organization requirements? One way to make the process of writing a job application easier is to use a job application letter template to create your own personalized job application letters for applying for a job. Having a template can help save you time if you are sending a lot of application letters.

Be sure that each letter you send is personalized to the company and position; do not send the same letter to different companies.

Tips for Writing an Effective Letter

Numerical values offer concrete evidence of your skills and accomplishments.

Sample Job Application Letter

This is a job application letter sample. Download the letter template (compatible with Google Docs or Word Online) or read the example below.

Sample Job Application Letter (Text Version)

Elizabeth Johnson
12 Jones Street
Portland, Maine 04101
555-555-5555
elizabethjohnson@emailaddress.com

Mark Smith
Human Resources Manager
Veggies to Go
238 Main Street
Portland, Maine 04101

I was so excited when my former coworker, Jay Lopez, told me about your opening for an administrative assistant in your Portland offices. A long-time Veggies to Go customer and an experienced admin, I would love to help the company achieve its mission of making healthy produce as available as takeout.

I’ve worked for small companies for my entire career, and I relish the opportunity to wear many hats and work with the team to succeed. In my latest role as an administrative assistant at Beauty Corp, I saved my employer thousands of dollars in temp workers by implementing a self-scheduling system for the customer service reps that cut down on canceled shifts. I also learned web design, time sheet coding, and perfected my Excel skills.

I’ve attached my resume for your consideration and hope to speak with you soon about your needs for the role.

Elizabeth Johnson (signature hard copy letter)

Sending an Email Application

When you are sending your letter via email include the reason you are writing in the subject line of your message:

Subject Line Example

Subject: Elizabeth Johnson – Administrative Assistant Position

List your contact information in your signature, rather than in the body of the letter:

How To Write an Application Letter (Template and Example)

By Indeed Editorial Team

Updated May 18, 2022 | Published February 25, 2020

Updated May 18, 2022

Published February 25, 2020

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Related: Online Job Applications: What Happens After You Submit Your Resume

Learn how keyword technology impacts hiring, what recruiters look for, what it takes to get to the interview, and tips for what to do while you wait.

An application letter is important to include when you’re submitting your resume for a job. This type of letter allows you to elaborate on your qualifications and explains why you want the position. A well-written application letter can inspire hiring managers to call you for an interview, propelling you forward in the application process.

In this article, we share the steps for writing an application letter along with a template and an example for you to use when writing your own.

What is an application letter?

An application letter, also known as a cover letter, is a document that accompanies your resume when you’re applying for a job. This letter expands upon the information you have noted in your resume. It gives you a powerful opportunity to emphasize your most relevant qualifications and explain why you believe you’re the best candidate for the job.

While you’re not always required to include an application letter with your resume, it’s always a good idea to do so. This document allows you to present a persuasive argument for why you deserve a job interview. Your application letter can also help explain your resume further, such as a long gap in employment or apparent demotion.

While a resume is confined to a concise format, your application letter provides room for elaboration. Use the application letter to its full potential to increase your chances of moving forward in the hiring process.

Cover Letter vs Resume
Cover letter:

Formatted like a business letter

Explains your interest in and qualifications for a position with specific examples

May either be optional or required by employer

Reverse-chronological, functional or combination formatting options

Summarizes your relevant experience and achievements

Commonly required when applying for jobs

How to write an application letter

Follow these steps to compose a compelling application letter:

1. Research the company and job opening

Thoroughly research the company you’re applying to and the specifications of the open position. The more you know about the job, the better you can customize your application letter. Look for details like:

Recent awards the company has received

Major accomplishments or distinguishers that set this business apart from competitors

Specialized certifications, skills or knowledge that are necessary or helpful for the job

The size of the company

The company culture

Charitable projects the company is involved with

The name and title for the hiring manager

2. Use a professional format

This letter should follow a professional format and include your name, your contact information, the date and the company’s information. Begin with a professional salutation, such as «Dear X,» and address the hiring manager by name whenever possible. If thorough research doesn’t yield the hiring manager’s name, you may use «Dear [Department] Hiring Manager,» to address your recipient.

3. State the position you’re applying for

Open the letter with a clear statement about the position you are applying for. Mention the company by name. You may want to specify where you saw the job posting. If you were referred by someone at the company, be sure to include their name and position.

4. Explain why you’re the best fit for the job

In one or two impactful sentences, explain why you’re the best fit for this job opening. Provide clear details regarding your experience, skills, education or certifications.

5. Summarize your qualifications

Mention the top qualifications that make you a good fit for the job. Provide a brief summary of your background that highlights the most important points from your resume. Consider what you want the hiring manager to know first. The reader will likely read your cover letter before reviewing your application, so this is your opportunity to make a compelling argument for why the reader should review your resume.

6. Mention why you want the job

Include a personal statement about why you want this position. You’ve already explained why the company should want you. This section details why you have chosen this company and what excites you most about this job opportunity.

7. Include a professional closing

Thank the reader for reviewing your letter, reference your resume and any other attached documents and offer to provide additional information as needed. Mention that you look forward to the next steps in the hiring process and conclude with «Sincerely,» as a closing.

Application letter template

[Your name]
[Your address]
[Your city, state and zip code]

[Hiring manager’s name]
[Hiring manager’s title]
[Company name]
[Company address]
[Company city, state and zip code]

Dear [Hiring manager’s name],

I’m writing to express my interest in the position of [job title] at [company]. [Explain how you heard about the job and name your contact if you were referred by someone within the company.] I believe my [skills and qualifications] make me an ideal fit for this job.*

[Use the second paragraph to elaborate on how you would help the company. Reference specific campaigns or projects when possible.]

[Use the third paragraph to summarize your key qualifications. Elaborate on your most important accomplishments and include details that you were unable to provide in the more concise format of your resume.]

[Use the fourth paragraph to briefly explain why you want to work for this company. Mention the additional documents included with your cover letter, and express your excitement about moving forward in the hiring process.]

Sincerely,
[Your name]

Application letter example

Janiqua Williams
304 Town Ave.
Nashville, TN 37201

Richard Sandler
Marketing Hiring Manager
Carter Snack Company
3049 Arthur St.
Nashville, TN 37201

Dear Mr. Sandler,

I’m writing to express my interest in the position of marketing associate for Carter Snack Company. Your sales associate Nick Caudwell referred me to this opportunity. I believe that my five years of experience in food and drink marketing make me an excellent fit for this job opening.

In my current position at Fizz Soda Company, I spearheaded several successful campaigns for new drink products. My aptitude for market analysis helped me identify key demographics to target these marketing efforts. My most successful campaign of 2019:

• Doubled product sales over three months.
• Included a commercial video that went viral, getting more than 10 million views within a week.
• Resulted in more than 5,000 new Facebook likes within a month.

I believe that I could bring this level of success to Carter Snack Company and help your upcoming summer snack food campaigns reach a fresh audience. I see great potential in marketing to a younger demographic with your snack cakes and would love to discuss the possibilities with you.

I have PCM Digital Marketing Certification, Hootsuite Social Marketing Certification and Google Analytics Individual certification. I am also a Facebook Certified Planning Professional. I have the experience and skills necessary to help your company create a strong digital presence and greatly increase your social following.

Though I have greatly enjoyed working on the marketing campaigns with Fizz Soda, I feel that I’m ready for a new challenge and am intrigued by the opportunity to help grow your smaller snack food company into a behemoth within the food and beverage industry. I’ve been a fan of your snack line since Nick introduced me to your distinctive chip and pretzel flavors, and I would love the opportunity to share some of your new flavors, like the Sweet Dill pretzels, with a national audience.

Please find my resume attached. References are available upon request. I look forward to meeting with you soon.

How to Write an Application Letter

How do you write an application letter that can get you the job you desire?

Many job seekers don’t always see the reason why they should write an application letter when they are applying for a job because they feel they can just send their CVs.

Your CV indeed contains all the necessary information that the recruiter needs to know about you, but sometimes your CV alone may not be able to do the job of helping you land the job of your dreams.

Your CV may do a great job of showing that you have the skills and education required to excel in a particular position, but it may not be great at telling your prospective employer that you are the best person for the job.

This is what an application letter does for you. An application letter expresses your interest in a job and shows the employer why you are the best person for the position. Writing an application letter is one of the hidden job search hacks that help you apply for fewer jobs, but land more interviews.

If you are tired of getting rejected every time you apply for a job vacancy, then you should consider writing an application letter that will help you express your sincere interest in the job of your dreams. In this article, we will be looking at:

What is an Application Letter?

A job application letter is a formal document that is sent to a prospective employer to express your interest in a position. An application letter is usually sent alone and not attached alongside another document.

Most times, an application letter is not sent after you must have seen an advertised position but sent whether or not a vacancy was advertised. The application letter serves a purpose that is similar to that of the CV.

When You Should Write an Application Letter.

Yes, it is true that you should write an application letter when you are interested in a job, but that is not all you consider before you decide to write an application letter.

When you see a job advert that you are interested in, you send your CV and cover letter, right? But this does not quite work for application letters. Employers will not replace the CV and cover letter with an application letter.

The approach of an application letter is different from the CV and the cover letter. You should write an application letter when the employer does not solicit your interest in the position. This simply means when there is no job advertisement or posting.

For example, if you are searching for a job and you have a list of top companies that you would love to work for, you don’t necessarily have to wait for a job posting to declare your interest in that particular job. You can simply email an application to different companies.

This is a way for you to extensively and formally introduce yourself to the prospective employer of the companies that you would love to work for.

Why You Should Write an Application Letter for a Job

Just like we have discussed earlier, there are many reasons why people write application letters. If you are actively searching for a job, then this is why you should consider writing an application letter:

Difference between a Job Application Letter and a Cover Letter

Many people use the terms application letter and resume letter interchangeably because they think that they mean the same thing. Even though the application letter and the cover letter perform almost the same function, they are different.

How to Write An Application Letter in 10 Easy Steps

These tips will guide you on how you can write an application letter:

Are you applying for a security job, but don’t know how to write an application letter? Read how to write an application letter for a security job in Nigeria

1. Write an Outline: Just like you write an outline when you want to write an essay, it is also important that you write an outline when you want to write your application letter. The outline is the structure of what you want to write in your actual application letter. It is good that you make clear what you want to achieve, and all the things that you want your prospective employer to know.

An outline of your application letter will make it easy for you to write your application letter because you have the structure planned out already.

2. Write a Draft: After you must have done a structure for your application letter, then it is good for you to do a rough draft of the application letter before writing the original one.

When you are drafting your application letter, you can make use of the outline that you did earlier to serve as a guide for your application letter. At this point, you may not worry about grammatical mistakes and punctuation errors. This is to help you develop a prototype application letter.

3. Salutation: Salutation is one aspect of the application letter that is obvious. Most times that is what the employer will likely see first as soon as they open the letter. Since this is an important aspect of the application letter, you need to be careful.

It is important for you to know some tips on salutation before you start writing your application letter:

4. Tone: Employers can sense your tone from the way that you write. When you are writing your application letter, you must treat the recipient with respect. Be polite and use formal language when you are writing. Be careful not to use slang or ambiguous words.

5. Be Brief: As much as you need to give your prospective employers reasons why you think you are the best person for the job, it is equally important for you to as brief as possible.

Employers are very busy and may not be able to spend time reading your application letter. Mention the purpose of your letter in the first paragraph because this is where the employer will likely look at first.

6. Tailor the letter to the job and the company: Tailoring your application to the job that you are applying for and the company will give your prospective employer the mindset that you are passionate about the job and the company.

Employers look forward to hiring people that are passionate about the job. Tailoring your application letter may be all you need to land the job of your dreams.

7. Use typed and not handwritten documents: Unless a handwritten letter is requested, you should send a typed and computer-generated document. Typing your document will help you present a well-aligned, clear, and easy to read the document.

8. Use a high quality Paper: If you are sending a hard copy application letter, make sure you use a good and quality paper. Don’t tear out a sheet of paper from your notepad and use that paper to write your application letter. If you do that, your application letter will look scrappy and rough.

9. Proof-reading: proof-reading your application letter will help you see errors that you would need to fix before you send your application letter. You can read your application letter out loud to yourself to see some errors.

Check the spellings on your application letter and punctuation errors. You can use Grammarly.com to check your spellings and edit your errors.

10. Ending your application letter: When you are sending your application letter, you should make sure that your tone matches the tone of the letter. A formal letter closing is polite, courteous, and respectful.

These are common closing that you can use to end your application letter:

Application Letter Example for Any Job Vacant Position

Writing an application letter can be easy and straight forward if you follow some rules. From salutation, closing, to the overall organization of your letter some rules makes your application letter appear good.

Heading

Your application letter should begin with the contact information. The contact information should include your contact and that of the employer.

The contact information should include; name, address, phone number, email, and date. If it is an email application letter, you can put your contact at the end of the letter after your signature.

The heading of your application letter includes the contact information and the salutation.

(Your contact information)

City, State Zip Code

(The employer’s contact information)

How to Write a Letter of Application

How to Write a Letter of Application

Formal Letter: Letter of Application

Useful expressions

Opening phrase

Introduction

Expressing Interest in the Job

Explaining Why You Are Interested in the Job

Describing Your Qualifications and Professional Experience

Making Final Remarks

Closing Phrases

Sample Exam Task

You saw this advertisement in a newspaper:

A fashionable modern hotel in the city centre is looking for HOTEL RECEPTIONIST

We offer a good salary, health insurance and flexible working hours. If interested, send an application letter to john@chelsealodge.com

Include details of your former employment, give the names of two referees, explain why you would like to get the job and why you are a suitable candidate.

► Address the recipient in a formal manner.Write an application letter, including all the necessary details.

► Do not use abbreviations, keep the language suitably formal.

► In the first paragraph we usually state the aim of the letter.

► Devote one paragraph to one topic or one piece of information.

► Finish the letter with an appropriate closing phrase.

Dear Sir or Madam,

I am writing in response to your job offer concerning the post of a hotel receptionist which I found in the latest issue of Home News.

I believe this position fits my expectations of a perfect job.

As far as my qualifications are concerned, I have been working for about a year as a senior receptionist at the Eagle Hotel in Charring Cross Road, where I have gained a lot of valuable professional experience. In addition to this, I consider myself hard-working and career-orientated.

I know very well from my experience that the post of a hotel receptionist requires both of these features.

I am ready to attend an interview at your earliest convenience. I am enclosing the names of two referees from the Eagle Hotel, whom you can contact for further information.

I look forward to hearing from you,

Exercise 1. Read the exam task below and do preparation exercises a – f.

You are going to spend next summer in the USA and you are looking for a summer job. You have seen this advertisement on the Internet:

A popular seaside resort is looking for SUMMER CAMP INSTRUCTORS

International students are welcome!

Brilliant way to have a great summer and earn some money at the same time!

If interested, send your letter of application to Gwen Smith, gwen@scusa.net

Include details of the position you are applying for, describe your professional experience,

say why you would like to get the job and why you think you are a suitable candidate,

describe your level of English and your experience in using it in practical situations.

Write an application letter including all the necessary details.

I am writing to apply for the job of instructor at your summer camp.

Last summer I worked as an instructor in Hungary and the children liked me.

I can do many sports. I speak English quite well, I think I will be able to communicate with the children at your camp.

I look forward to hearing from you.

Which three of the sentences below describe the candidate’s experience using English in practical situations?

Match the jobs (1 – 6) to the candidates’ strengths (a – f).

Here are different ways in which you can join two strengths in a sentence.

Now rewrite this sentence in the same three ways.

I am very patient and I like working with children.

Put this jumbled sentence in order.

The Guardian / apply for / the position of / like / would / I / in / on / to / waiter / May 28 / advertised

Exercise 2. Write an improved version of the candidate’s letter.

Exercise 3. Read the exam task below and write an application letter.

You are studying in London and would like to take a part time job. You have seen this advertisement in the London News:

Are you a music junkie? We’ve got work for you!

If you like music, come and work in one of our music stores!

If interested, send your letter of application to Patrick Jones, pat@cdw.net

Include details of your professional experience, say you would like to get a job, why you think you are a suitable candidate and what kind of music you are into.