How s your day coming

How s your day coming

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The Complete Guide to Planning Your Day

The 10-minute productivity practice for achieving more in work and life

Fadeke Adegbuyi

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Most of us understand the value of planning and preparation. A sports match without a game plan means fumbling on the field. A big event without all the details in place leads to chaos.

Despite this knowledge, we often fail to prioritize planning where it matters most: our daily lives. Getting started in the morning without a clear plan sets us up to fail.

We set goals on the order of seasons and years, but it’s what we do each day — the habits we adopt, the tasks we complete, and the things we prioritize — that compound over time into success or failure. A few aimless days each month can help us reset and find balance. But when our days without intention exceed our days with purpose, we end up missing our goals and wondering where all the time went.

The best defense against hectic yet unproductive days is a good offense in the form of a daily planning ritual. This article will walk you through how to plan your days for calmer, more focused productivity that brings you closer to your goals. While planning your day should only take 10-15 minutes, the underlying strategies to meaningfully craft a day with intention are worth exploring in full.

Make regular planning a habit

James Clear, the best-selling author of Atomic Habits, thinks motivation is overrated: “Stop waiting for motivation or inspiration to strike you and set a schedule for your habits”. Motivation flows from action, not the other way around.

That’s why having a daily planning ritual is so important. Some mornings we feel motivated to seize the day and create a to-do list that reflects our big ambitions. But those days are the exception. We need to get things done even when we wake up tired and disengaged, wanting to return to bed or longing for Friday at 5 PM. Those are the days it’s most important to approach the day with a plan.

Start by setting an alarm for your daily planning session at the same time every day — either during a work shutdown ritual or first thing in the morning. To make building the habit easier, bundle your new daily planning session with an existing habit like drinking your morning coffee or listening to music.

How s your day coming. Смотреть фото How s your day coming. Смотреть картинку How s your day coming. Картинка про How s your day coming. Фото How s your day comingBundle a daily planning session with an existing habit.

Use a to-do list app like Todoist to set a recurring task to plan your day, or simply set an alarm on your phone.

How s your day coming. Смотреть фото How s your day coming. Смотреть картинку How s your day coming. Картинка про How s your day coming. Фото How s your day comingUse a to-do list app like Todoist to set a recurring task to plan your day.

Habits are easier to build when we see the results of our dedication right away. Luckily, planning your day is a habit that pays off immediately. You’ll feel more organized, focused, and motivated with a plan for the hours ahead. Over time, planning your day will become second-nature.

Keep your daily planning habit going on the weekends, even if you’re aiming for a laid back day. Add errands, a movie, or dinner dates to your daily to-do list on a Saturday or Sunday to make real space on your schedule for relaxation, leisure, and side projects.

Build your to-do list around your goals

Making a habit of your daily planning is one thing. Ensuring that your plan is actually inching you towards your bigger goals is another. Use your daily planning session to make sure your daily tasks are aligned with your long-term objectives. Here are a few steps to get you there:

Step one: Break down your big goals

Break down your goals into daily tasks. For example, you can’t add “Get in shape” to your daily to-do list, but you can add tasks like “spend 30 minutes on my Peloton” or “go for a nightly stroll”. Review your personal and professional goals when you sit down to plan your day, and add tasks that get you closer to both.

How s your day coming. Смотреть фото How s your day coming. Смотреть картинку How s your day coming. Картинка про How s your day coming. Фото How s your day comingBreak down long-term goals into daily tasks.

If you’re struggling to create realistic daily to-do lists that reflect all of your goals, you may have too many. Overextending yourself isn’t only tiring, it also means you’re unlikely to make meaningful progress in all these areas. Complete a commitment inventory to hone in on a smaller number of goals that are most important to you. As a general rule, avoid having more than 5 big goals at once, and consider a mix of short-term and long-term goals.

Step two: Look at your week as a whole

Planning your day starts with considering your week as a whole. You likely have multiple goals, an array of potential tasks to accomplish them, and only so many hours in the day. That’s okay. While some goals benefit from daily action, working towards others a few times a week can create momentum. Maybe you exercise Mondays, Wednesdays, and Fridays. On some days, you may want to task batch and focus only on to-dos related to one specific professional goal. Alternatively, you might stack your personal goal tasks on the weekend. Take the time on Sunday evening or Monday morning to zoom out and lightly sketch your week so you know which goals you’ll focus on and on which days. Save the details for your daily planning sessions.

How s your day coming. Смотреть фото How s your day coming. Смотреть картинку How s your day coming. Картинка про How s your day coming. Фото How s your day comingPlan your day by considering your week as a whole and task batching.

Step three: Add your have-to-do tasks last

This is the step that most people start with when they plan their day. They begin with their set appointments, mandatory meetings, urgent deadlines, and then try to fit goal-oriented tasks around them. Instead, consider keeping this step for the end. This way, you’re forced to fit your have-to-do tasks around your goal tasks rather than the other way around.

In an ideal world, we would focus only on daily tasks that move us toward our long-term goals. In reality, we have commitments and obligations that we have to fulfill — some of which have little impact on our personal or professional growth. Cull these commitments and obligations as much as possible: reevaluate recurring meetings, consider delegating responsibilities, and get comfortable with saying “no”. However, it’s okay to have things on your to-do list that simply need to get done. Just make sure they aren’t taking over too much of your time and energy.

Meet your new daily planning companion

Join over 30 million people who trust Todoist to stay on top of it all, from work projects to birthday reminders and everything in between.

How s your day coming. Смотреть фото How s your day coming. Смотреть картинку How s your day coming. Картинка про How s your day coming. Фото How s your day coming

Have one daily priority

Many of us start our mornings with dozens of things we need to get done only to realize at the end of the day we haven’t crossed any of them off our lists. Sure, we got stuff done, but none of the things we planned. The counter-intuitive solution for getting more done? Pick just one big task per day.

You may be thinking: “How can I achieve all my goals if I only focus on one task per day?”. In Make Time: How to Focus on What Matters Every Day, Jake Knapp and John Zeratsky discuss the sneaky phenomenon of busyness without productivity. In between meetings and ad-hoc requests, it can feel like we’re on a treadmill we can’t get off.

How s your day coming. Смотреть фото How s your day coming. Смотреть картинку How s your day coming. Картинка про How s your day coming. Фото How s your day comingMany of us start our mornings with dozens of things we need to get done, only to realize at the end of the day we haven’t crossed any of them off.

As a balm against hectic days that pass without progress, they introduce the concept of the “Highlight”:

“The first step…is deciding what you want to make time for. Every day, you’ll choose a single activity to prioritize and protect in your calendar.”

“Begin each day by thinking about what you hope will be the bright spot. If, at the end of the day, someone asks you, ‘What was the highlight of your day?’ what do you want your answer to be? When you look back on your day, what activity or accomplishment or moment do you want to savor? That’s your Highlight.”

If we’re being honest, ending the day with at least one big task out of the way is a marked improvement over what many of us are doing now. On a longer time-scale, finishing 5-7 big things per week is significant. Does that mean you’ll only complete one task per day? Generally, no. However, selecting and completing a single significant to-do fills us with a sense of accomplishment that creates momentum to tackle other tasks too.

Use a task manager like Todoist to mark the Highlight for your day as high priority and move it to the top of your list.

How s your day coming. Смотреть фото How s your day coming. Смотреть картинку How s your day coming. Картинка про How s your day coming. Фото How s your day comingUse a task manager like Todoist to help you focus on a daily priority.

Alternatively, if you’re opting for pen and paper productivity, simply star, highlight or underline the most important task on your to-do list in your notebook or daily planner.

How s your day coming. Смотреть фото How s your day coming. Смотреть картинку How s your day coming. Картинка про How s your day coming. Фото How s your day comingIf you’re opting for pen and paper productivity, star the most important task on your to-do list.

Regardless of the tools you use, make extreme prioritization a key part of how you plan your day.

Plan your day with a productivity method

Below, we share a few popular productivity methods you can choose from to tackle your tasks and how to use them for daily planning. Find a productivity method that works for you –– even if that means remixing an existing one or creating a new one from scratch. Here are some popular methods for daily planning to get started with:

Eat the Frog

The Eat the Frog productivity method asks you to identify one important task for the day and do it first. This is a great method for putting your highlight into action early. Sometimes it’s the task we most want to avoid (hence, eating the frog). This could be the task that feels too big to tackle or the one that makes us uncomfortable. Attack it straight away before you have a chance to procrastinate.

During your daily planning session, put your “frog” task at the top of your to-do list and assign a time. Then, place your other tasks below.

How s your day coming. Смотреть фото How s your day coming. Смотреть картинку How s your day coming. Картинка про How s your day coming. Фото How s your day comingA to-do list organized around the Eat the Frog productivity method

Pomodoro Technique

The Pomodoro Technique is best for people who enjoy working in short focused sprints with frequent breaks. This method was developed in the late 1980s by Francesco Cirillo, then a struggling student, who committed to just 10 minutes of focused study using a tomato (pomodoro in Italian) shaped kitchen timer. This method includes the following steps:

To plan your day with the Pomodoro technique, estimate how many pomodoros (25-minute work sessions) you’ll need to complete each task on your list. Note that number in front of each task with a tomato emoji or simply the number itself in brackets. This method forces you to consider how long your work will take and plan accordingly. You can opt to use pomodoros for your entire day or simply use the method for your top task.

How s your day coming. Смотреть фото How s your day coming. Смотреть картинку How s your day coming. Картинка про How s your day coming. Фото How s your day comingA to-do list organized around the Pomodoro productivity method

Time Blocking

With the Time Blocking productivity method, split up your day into distinct blocks of time. This could be as specific as 9:30AM-11:30AM or simply “Morning” depending on how long a task might take. Then, work without distraction and dedicate each block of time to completing only a specific task or set of tasks.

Like the Pomodoro technique, this method will help you estimate and understand how long your to-dos take. Make sure to include blocks for things like lunch, breaks, and commutes for the most accuracy. Often a task will take more or less time than you anticipate. That’s okay. Make quick modifications to your list as you move through the day. With time, you’ll get a better understanding of how long tasks take. In the meantime, a good rule of thumb is to double the amount of time you think something will take.

How s your day coming. Смотреть фото How s your day coming. Смотреть картинку How s your day coming. Картинка про How s your day coming. Фото How s your day comingA to-do list organized around the time blocking productivity method

Eisenhower Matrix

The Eisenhower Matrix productivity method forces you to consider the urgency and importance of each task, instead of only doing what’s most urgent — whether it’s crucial or not. This method breaks down tasks into four quadrants and prescribes how we should deal with tasks that fall into each one:

To start, craft your regular to-do list, including all your tasks for the day. Next, sort them into the four categories of “Urgent and Important”, “Non-Urgent and Important”, “Urgent and Unimportant”, and “Not Urgent and Unimportant”. Once you have these categories, act on your to-do list accordingly: do, schedule, delegate, and delete tasks from your to-do list as you plan out your day.

In time, this process will become second nature and you’ll naturally draft a single to-do list with only “Urgent and Important” and “Non-Urgent and Important” tasks on your list.

How s your day coming. Смотреть фото How s your day coming. Смотреть картинку How s your day coming. Картинка про How s your day coming. Фото How s your day comingA to-do list organized around the Eisenhower Matrix productivity method.

Choose your planning tool

You’ve decided on an approach to your daily planning—now it’s time to pick your tools. From productivity software to paper and pen, here are some of the most popular options:

A to-do list app

A digital task manager is a great choice for those who are tech-savvy and conditioned to reach for their phone or tablet instead of a notebook. To-do lists apps have the benefit of keeping everything in one place and accessible from anywhere. You can seamlessly move tasks from day to day as your plans change, organize relevant documents and links alongside your tasks, and have an automatic, searchable record of everything you’ve done.

How s your day coming. Смотреть фото How s your day coming. Смотреть картинку How s your day coming. Картинка про How s your day coming. Фото How s your day comingA to-do list app like Todoist has the benefit of keeping everything in one place and accessible from anywhere.

We recommend Todoist, our cross-platform personal to-do list app that’s available across most devices. The app includes many features like reminders, labels, filters, comments, and file uploads that make planning your day easier.

A digital list

If you’re not keen on a full-fledged task manager but still want a digital solution, consider less-specialized tools that you probably already use in your day-to-day at work and home.

A digital calendar

Many people opt for a daily planning tool they’re already using –– the calendar. Apple Calendar, Google Calendar, Fantastical, and Woven are all popular calendar apps that you can use to plan your day and add your tasks alongside appointments, meetings, and events. This is also a great tool to use with a productivity method like time blocking. Additionally, digital calendars have the benefit of being available on the go, generally on both web and mobile.

How s your day coming. Смотреть фото How s your day coming. Смотреть картинку How s your day coming. Картинка про How s your day coming. Фото How s your day comingA digital calendar is a great tool to use with a productivity method like time blocking.

Use Google Calendar with Todoist and experience 2-way sync between your scheduled Todoist tasks and your Google Calendar. Any changes you make in Google Calendar, like editing an event name or changing the date, will instantly be reflected back in Todoist, and vice versa.

You can also use Fantastical with Todoist. With this integration, you’ll be able to see all your tasks from Todoist directly in Fantastical, and any changes you make to Todoist tasks in Fantastical will sync back to Todoist and vice versa.

A paper planner

A digital and paper hybrid

When it comes to daily planning, you don’t need to choose pen and paper or digital tools –– you can use both or any combination of the methods mentioned. Here are a few different ways you can put a hybrid system to good use:

How to stick with your daily plan & course-correct when needed

Even with a solid plan and the best of intentions, it’s difficult to complete all our to-dos for the day. We inevitably find ourselves off-task, lured by distractions like Twitter memes and online shopping. Ad-hoc tasks, assigned by our managers or delegated from teammates, can arise that break our focus and force us to concentrate on unplanned items.

Unfortunately, these interruptions can snowball into unproductive days and ineffective weeks. We decide that daily planning doesn’t work, and there’s no point in approaching our days with intention. That couldn’t be further from the truth!

Yes, our days will never go exactly as planned, but that doesn’t mean they aren’t worth planning. Here are a few strategies, some straight from productivity experts, for sticking with your daily plan and course correcting when things go awry.

Eliminate distractions

Stay focused by eliminating common distractions that pull you away from your objectives for the day –– especially if the bulk of your work is done with a computer. If possible, work with most of your desktop programs closed, with minimal tabs open, your phone on silent, and your notifications off.

If the call of social media scrolling is too strong, use a site blocker like Self Control or Freedom to make distracting websites inaccessible for hours at a time.

Track your time

Just like tracking your budget can naturally help you spend less, tracking your time can help you use it more effectively. Use an automatic tracking app like Rescue Time that collects information about usage on your desktop and mobile devices and sorts your time online into “productive”, “neutral”, and “distracting”. You can set daily productivity goals and check-in throughout the day to see whether or not you’re nearing your goal or falling short of the target.

How s your day coming. Смотреть фото How s your day coming. Смотреть картинку How s your day coming. Картинка про How s your day coming. Фото How s your day comingUse an automatic time tracking app like Rescue Time to help you track and budget your time more effectively.

Try hourly check-ins

Apply mindfulness to productivity by regularly checking in with yourself to notice if you’re moving through your day with focus.

Peter Bergman, an executive coach and the best-selling author of 18 Minutes, suggests setting a regular timer to refocus ourselves:

“Set your watch, phone, or computer to ring every hour. When it rings, take a deep breath, look at your list and ask yourself if you spent your last hour productively. Then look at your calendar and deliberately recommit to how you are going to use the next hour. Manage your day hour by hour. Don’t let the hours manage you.”

Readjust your plan

Sometimes unexpected tasks arise that we can’t ignore. That’s fine. The problem arises when we try to take on this unanticipated work without going back to revise our initial plans. Instead, make unplanned to-dos part of a new plan. When you have to shift to an off-book task, take a few minutes to readjust your plan for the day: reschedule to-dos to later in the day or move them to tomorrow. Then, work off of your new plan.

Cal Newport, a computer science professor at Georgetown University and the best-selling author of Deep Work, shares his approach to readjusting his daily plan using the time blocking method with pen and paper:

“I leave some extra room next to my time blocks. This allows me to make corrections as needed if the day unfolds in an unexpected way.”

Get to “To Do List Zero”

Most days you won’t finish everything on your list. However, get to “To-do List Zero” anyways. Amir Salihefendić, the Founder and CEO of Doist, shares his personal productivity method, Systemist, including “To-do List Zero”, a concept inspired by Inbox Zero:

“At the end of the day I want to have zero tasks on my today list. The truth is that most days I don’t complete everything on my today list and I postpone things. This isn’t a negative thing. I see it as an opportunity to take stock of where I’m at, re-evaluate my tasks, and re-plan them.”

By ending the evening with a clean slate, we can avoid getting buried in overdue tasks and tackle tomorrow with renewed energy.

Reflect regularly

You’ve made planning your day a habit, translated your long-term goals into actionable tasks, chosen a productivity method, and selected your tool of choice. You’re set for more productive days that build to more meaningful weeks, months, and years.

However, don’t let your process run on autopilot. Take some time to regularly consider whether your approach to daily planning is helping you accomplish more. Make time every so often, perhaps during a weekly review, to consider whether your planning process is working or could be tweaked or even overhauled to be more effective.

Consider these questions:

In being honest about how our days went and how we’re faring on our big goals, we can fine-tune our daily planning for better results. Hectic days might mean we need to prioritize more effectively or find a way to delegate work. Missing daily planning sessions might mean they’re too long and could benefit from a more streamlined approach. If we’re not moving towards our goals, it may mean we have too many or we’re not adding them to our days with enough frequency or intention. We might simply like pen and paper while we’ve forced ourselves to try a shiny new app. Whatever the issue, work to resolve it by modifying your daily planning process.

It’s not uncommon to need to experiment and try a few iterations of daily planning before we land on the method that actually lead to getting more done.

When planning your day, aim for consistency and flexibility over perfection. While we’ve provided tips and tactics for planning your day effectively, there’s no silver bullet solution. Instead, we feel the most ready to attack our day when we show up consistently. Productive days have a way of turning into productive weeks, months, and years. When we chip away at our tasks with intention and focus day by day, there’s no limit to what you can accomplish.

How s your day coming. Смотреть фото How s your day coming. Смотреть картинку How s your day coming. Картинка про How s your day coming. Фото How s your day coming

Fadeke Adegbuyi

Fadeke works on Marketing at Doist. She’s passionate about telling stories of better ways to live and work. 😌

Учебник Spotlight 5. Student’s Book. Страница 101

1. Listen to the song. What is it about? How is it related to the title ‘Thanksgiving’? — Послушай песню. О чем она? Какое отношение она имеет к заголовку «День благодарения».

The song is about a type of food people eat at harvest time, a pumpkin. It is related to the title because people eat pumpkin pie at Thanksgiving day in America.

Песня о еде, которую люди едят во время сбора урожая — тыкве. Песня имеет отношение к заголовку темы, поскольку люди едят тыквенный пирог во время Дня благодарения в Америке.

2. a) How much do you know about Thanksgiving? Do the quiz. — Что ты знаешь о Дне благодарения? Реши викторину.

How s your day coming. Смотреть фото How s your day coming. Смотреть картинку How s your day coming. Картинка про How s your day coming. Фото How s your day coming

It’s holiday time in America — It’s thanksgiving

b) Listen to the radio programme and check your answers to the quiz. What is your score? — Послушай радио программу и проверь свои ответы на викторину. Сколько баллов ты набрал?

Hello and welcome to the show! Today we’re going to talk about Thanksgiving, a very important celebration in the USA. At Thanksgiving, all Americans get together in their homes to say thank you for the harvest and for the food they eat. Thanksgiving Day is always on the 4th Thursday in November. Of course, Americans love food! They eat a lot of food at Thanksgiving! They usually eat turkey with potatoes, corn and lots of delicious pumpkin pie! Some people even call Thanksgiving Day ‘Turkey Day’! After dinner, many American families watch an American football game on TV.

Привет и добро пожаловать на шоу. Сегодня мы поговорим о Дне благодарения, очень важном празднике в США. В День благодарения все американцы собираются вместе в своих домах и говорят спасибо за урожай и за еду, которую они едят. День благодарения всегда проводится в четвертый четверг ноября. Конечно, американцы любят еду! Они едят много в День благодарения! Обычно они едят индейку с картошкой, кукурузой и много изысканного тыквенного пирога! Некоторые даже называют День благодарения «Днем индейки»! После обеда многие американские семьи смотрят американский футбол по телевизору.

3. Prepare a short radio programme on a celebration in your country. Include: its name, when you celebrate it, food, special customs. Present your programme to the class. — Подготовь короткую праздничную радио программу в твоей стране. Включи в текст: название праздника, когда он отмечается, еду, особенности. Представь программу классу.

I. Hello and welcome to the show! Today we’re talking about Ivan Kupala night. We celebrate it on the 6th of July. Ivan Kupala was a god of water in old/pagan/ Russia. On Ivan Kupala night, people bath in a river or a lake and pour water on each other. People also light big fires, sing songs, dance and jump over the fire. The legend says that anyone who jumps the highest will become happy. Everyone has a lovely time!

Привет всем и добро пожаловать на шоу! Сегодня мы говорим о праздники Ночь Ивана Купалы. Мы празднуем его 6-го июля. Иван Купала был богом воды на языческой Руси. В Ночь Ивана Купалы люди купаются в реке или озере и окунаются в воду. Люди также зажигают большие костры, поют песни, танцуют и прыгают через огонь. Легенды гласят, что каждый, кто перепрыгнет самый высокий костер, станет счастливым. Все веселятся.

II. Hello and welcome to the show! Today we’re talking about Bonfire Night, a very important celebration in Britain. On Bonfire Night, people light big fires and set off fireworks. Bonfire Night is always on the 5th of November. It is sometimes called Guy Fawke’s Night. Of course, British people love food! They eat baked potatoes and toffee apples on Bonfire Night and everyone has a lovely time.

Привет всем и добро пожаловать на шоу! Сегодня мы говорим о Ночи Костров, очень важном празднике в Британии. В Ночь Костров люди зажигают большие костры и пускают фейерверки. Ночь Костров всегда проходит 5-го ноября. Иногда праздник называется Ночь Гая Фокса. Конечно, люди в Британии любят еду! Они едят запеченный картофель и моченые яблоки в Ночь Костров и все хорошо проводят время.

4. Portfolio: Prepare a quiz about your celebration from Ex.3. Exchange your quiz with another student — Портфолио: Подготовь викторину о твоем празднике из упражнения 3. Обменяйся викториной с одноклассником.

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