How to make your own email
How to make your own email
How to Make a Custom Business Email in 2022
A Beginner’s Guide to Creating a Professional Email Address
Emails are widely used as an effective communication tool for personal and company use. Business email still holds a leading marketing role for building connections and increasing conversion rates. It also is an important part of email marketing campaigns by many companies.
With the digital economy booming, it’s hard to imagine any successful company that doesn’t have a professional email address.
Does your business use a custom email?
It might seem like a small detail in the large picture of branding, but it’s a detail that can provide you with substantial benefits.
In this guide, I’ll show you how to create a custom email address for your business with your current or new domain name.
Your new email will look like that – [email protected]
Table of contents
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Why do you need a custom email address?
It doesn’t matter if you’re a blogger or a business owner – a custom email will set you apart from your competitors. If you’re looking for a job, a professional email address will differentiate you from other prospects. If you create a blog or make a website, you’ll want to use networking to make a strong brand image and build an impressive online reputation. Having a personalized email address will help you accomplish this, as it will help you stand out from other bloggers in your niche.
The same truth applies when establishing your own brand. A custom email account gives you instant credibility and shows that you’re a professional. It’s a great way to stand out among others in your industry and creates an unforgettable first impression.
If you keep a generic email address, you risk looking like a beginner. Isn’t it time to make your own business email and show that you’re tech-savvy and serious about your business?
What’s more, people are more likely to remember you, as they are used to seeing gmail.com, hotmail.com, and other general emails. Setting up an email on your own domain will make you memorable. Think about it for a moment: how many times have you instantly forgotten what came before @gmail.com?
Establish your identity in an ultra-competitive business world and turn your entire game around by showing off a unique and recognizable professional email. It’s an easy way to demonstrate that you have a real business versus a hobby.
If you have a website (domain name + web hosting) or are planning to make one, you can set up a custom email with your web hosting provider.
Most web hosting companies like Bluehost offer FREE email accounts with their hosting plans. You just need to access the account and you can set up your email address within a few minutes.
A quick primer – Custom email for beginners
Creating a new email account is actually simple! Even if you are completely new to the process, you’ll get the hang of it in no time. Think of it as creating a website, since you begin by purchasing a domain name and choosing an email hosting provider. If you have a website for your business, then you already have a domain name of your own. In that case, the best option is to use that domain name for your email.
If you don’t have a domain name yet, you will have to buy one. You can purchase a domain name from a domain registrar and connect it to the email hosting provider. Or you can buy a domain name right from the email hosting provider of your choosing. We will show you in detail how to make email accounts with different companies.
1. Buying a domain name
As I mentioned above, you can buy a domain name with a registrar or an email hosting provider. There are many domain name registrars to choose from, but the most popular ones are – Godaddy, Namecheap, or Hover.
How do you actually buy a domain name? Go to the website of the domain registrar you choose and you’ll be presented with a textbox, into which you can enter your desired domain name.
After you’ve entered your domain name, choose a top-level domain, and check if your desired combination of both is available. If not, you need to come up with another domain name, since you can’t register a domain name that’s already registered. When you find a domain name that’s available, click on the combination of the name and top-level domain and add it to your cart.
Afterward, you will be asked to sign up for an account and enter your basic contact information and your choice of payment. After your account is verified and the payment is approved, your domain name will be registered.
2. Choosing an email hosting provider
When selecting an email hosting service, you need to choose one that will offer you the best email management solutions, storage capacity, technical support, and, of course, offer you their services at an affordable price. There are many email hosting providers to choose from, such as Google (Google Workspace), Office 365 Business Essentials (including the entire Office suite and many online services), Zoho Mail, FastMail, ProtonMail, Pobox, and Rackspace Email.
The process of creating your business email is pretty much the same with all email hosting clients. The next section will give you a closer look at the major providers, with all of the steps you’ll need to take, including buying a domain name without the use of a domain registrar.
Setting up a custom email with Google Workspace
Google Workspace
Key features
Pricing
Step #1: Create an account
Like other web services, you will need a valid account before setting up the email details. There are some technical steps involved, but follow each step and you will be done quickly.
To begin, open Google Workspace and click the Big “Get Started” button.
Enter basic information like the business name, the number of team members, and your location and click “Next”.
Next, fill out the admin info (first and last name, plus your current email address).
After that, Google Workspace will ask if you want to use a domain that’s already in use or if you want to purchase a new one. For the purpose of this guide, I will assume you have already purchased the hosting and set up your domain name. If not, simply choose the other button and follow the steps to purchase your new domain through Google.
Choose the “Yes, I have one I can use” button.
Then enter the domain name you have registered.
On the next screen, you will have to confirm that the domain you have entered is actually the one you want to use. Use this opportunity to check that there are no typos.
After this, you have finally arrived at the screen where you can choose your username (for the new email) and the password. Usually, people will have their personal name set as the username. That means that your business email will be [email protected]
Once you confirm that you’re not a robot, click on the “Agree and Continue” button below that will take you to the next step of the process.
Step #2: Verify your domain
Before you can start using your new email address with Google Workspace, you will have to confirm that you’re actually the owner of the domain. In this step, Google Workspace wants to make sure you can access the specified domain or website that’s hosted on it.
There are four different methods to verifying the domain:
Email Addresses: Creating Your Own Email with Gmail + Any Domain Name
Follow our step-by-step guide on how to create an email address using your own domain name, and learn how you can send and receive emails using Google Gmail.
Written by Frank Moraes
Updated July 23, 2022
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Your business image is important. It’s your company’s brand. Everything— from your business website to the email address you use —is a reflection of your brand. The better your brand looks, the better the relationship you’ll have with past, present and future customers.
One mistake many first-time entrepreneurs make is using a personal email address. It’s hard for customers and clients to take a business seriously if it sends an email from an address like [email protected] or [email protected]
You don’t need to use these unprofessional email addresses. You can create an email address using your custom domain like [email protected] and connect it directly to your Gmail account. This means you’ll get all the convenience of the Gmail platform, but with your business name in the email address instead of Gmail.com.
Here’s how you can send and receive emails using Gmail so that your customers will see the emails as coming from your own domain name.
How To Create a Custom Email Address Using Your Own Domain Name
One benefit of purchasing a domain name and web hosting from the same provider is that you won’t have to configure nameservers or adjust your DNS settings. These settings are configured for you.
How to Make Your Own Email Address with Your Own Domain Name and Gmail
If you want your email address to be something like [email protected] instead of [email protected], then follow these steps. For this example we’re looking at Bluehost, but the process is similar with other web-hosting providers discussed further down the page.
After following these steps you should have a custom email from Gmail.
Bluehost cPanel Email Settings
Let’s go back to cPanel and find your email settings.
You’ll need to have these settings in front of you to be able to configure Gmail to send and receive emails (later step)
How To Send and Receive Emails Using Your Custom Email With Gmail
Gmail (Google Mail) is awesome and it’s free. You get 15GB of storage and access to Google Drive which is cloud storage for your photos and files. You’ll also get access to Google Docs, Sheets, Slides, and more. With these tools, you’ll be able to create and share documents, spreadsheets, and presentations. All of these fully integrate with Gmail and can be used with your custom email.
You can also log in to multiple Gmail accounts at once (meaning you can easily toggle between your personal and business email inboxes). Sign up here to Create Your Google Account.
How to Add Email Forwarding
You do not have to set up a forwarder from your domain email address to your Gmail address but it should provide faster delivery of new mail to Gmail. Before you configure Gmail, you should create an email forwarder.
Return to the cPanel and create an email forwarder from your custom domain email address to your Gmail address.
Now all emails to [email protected] will be forwarded to your Gmail account.
Note that Google also offers Google Workspace — a paid suite of business tools that includes Gmail. Google Workspace offers several business advantages — especially collaborative working and organization. We discuss this below in the FAQ.
How To Receive Emails in Gmail
5. Enter your Email address, e.g. [email protected]
6. Click the Next Step button.
Refer to the cPanel email settings you made a note of before
7. Enter your full email address as the Username
8. Enter Password for your email account
9. Enter the incoming POP Server. Choose the Always use a secure connection (SSL) option. Make sure the port is changed to 995
10. Choose any additional options you may want
11. Click the Add Account button.
How To Send Emails in Gmail
Refer to the cPanel email settings you made a note of before
4. Enter the outgoing SMTP Server
5. Enter your full email address as the Username
6. Enter Password for your email account
7. Choose Secured connection using SSL. Make sure the port is changed to 465
8. Click Add Account
9. Verify your email address
10. Because we setup email forwarding before, a confirmation email will be sent to your Gmail
11. Click the confirmation link in the email or copy/paste the PIN
12. All done! You can now send and receive emails using Gmail
Email Hosting Alternatives
DreamHost
With DreamHost, their custom control panel is easily navigable to help you come up with your professional email address relative to your domain name. If your plan includes email hosting, you are eligible to sign up for email.
Here’s how to start:
All of Dreamhost’s email plans support mailboxes of up to 25 GB, so you’re set if you need more space. DreamHost sets the default storage to 200 MB, which is more than enough if you clean your inbox from time to time.
GreenGeeks
Using cPanel makes the process easy.
After the account is created, you will be redirected to the “List Email Accounts” page. You will receive a configuration email after creating your account. GreenGeeks allows you to access the welcome email from webmail clients. This lets you see the message before using a traditional email application.
A2 Hosting
The A2 Hosting plan allows you to create, modify, and connect your custom email address. To start with creating your professional email address:
You now have a custom email address to communicate with your clients.
Hostinger
For Hostinger, all of its web hosting plans include email accounts by default. It also offers email hosting services such as its Business and Enterprise plan that comes with a one-click import feature for migrating your old email hosting account to Hostinger. With these services, users get dedicated resources to create and manage professional email accounts.
This is where you start your email service plan with Hostinger.
To create your custom email address and use Hostinger’s various email services:
Any email address you’ve created through Hostinger is accessible via the webmail that allows you to read, compose, send, and receive emails using your desktop or mobile device.
Recap: Using Gmail To Create an Email With Your Domain
Build professional-looking email addresses with Gmail and your domain. We recommend BlueHost to help you easily set your Gmail and create an email with your domain.
By following the steps above, you can create a custom email address using your own domain name. They will guide you through navigating the BlueHost dashboard to create a custom email address for your business.
Remember that by clicking the Email and Office on the side left navigation, you can easily find the right options to set up your custom email address.
The Advanced tab can bring you to the email settings that can help you connect your custom email address to your Gmail account and it allows you to appropriate your email settings to your business needs
You can also follow the steps above to connect this email address to a free Gmail account so you can both send and receive emails from Google’s email solution.
Frequently Asked Questions About Creating Your Own Email with Gmail + Any Domain Name
Is Google Workspace Worth Paying For?
You certainly don’t need to pay for Google Workspace when you start out because all the tools you will need are provided for free. Eventually, however, you may want to upgrade to Google Workspace. One of the major advantages of Google Workspace is that it works well with teams; for example, administering your team with a collection of personal Gmail installs would be a nightmare. Google Workspace makes this easy.
One possible downside of using Google Workspace is that the global setup can be a bit intimidating with things like MX records. However, Google provides you with step-by-step instructions that are specific to your installation so this shouldn’t be a problem. And you can use the provided technical support if necessary.
Create a free email account at mail.com
Your new email address
Before you create an email address at mail.com, here are a few things to consider:
User name
Do you plan to use your new email address for personal or work correspondence? Make sure to register a user name that reflects this intention. Your nickname might be fine for family or friends, but your first and last name or the name of your business is probably better when you set up an email account for professional purposes.
Domain name
Running a business? You might pick consultant.com, engineer.com or one of our many professional domain names. What’s your hobby? Maybe artlover.com or bikerider.com is right for you. With more than 200 domains, mail.com is sure to have one that suits you. Together, your user name and email domain form a unique email ID that sets you apart from the crowd.
Password
Remember that the length of a password determines its strength, so your password should have at least eight characters and contain both upper- and lowercase letters as well as numbers and symbols. A strong password is essential to protect the important data in your inbox – so don’t choose a password that’s easy to guess like your own name or birthday.
How to create an email account
Create a free email account with mail.com in just seven easy steps
More than a free email address!
Once you create a new email account with mail.com, here are just a few of the features you will enjoy:
Alias addresses
Why choose just one address when you can have 10 alias addresses?
Mobile apps
Access your email account anywhere, anytime with our mobile apps
Top security
Including 2FA and cutting-edge virus and spam protection
Email storage
65 GB of free email storage (about 500,000 emails)
FAQs: Creating email accounts
How many email addresses can I create?
With mail.com, you can have up to 10 email addresses in a single account. This allows you to have separate email addresses for different types of correspondence.
As you know, you register a new email address when you set up an email account. But you can also create up to nine additional email addresses linked to your mail.com account, called “alias addresses.” Simply log in to your account and go to E-mail Settings > Alias Addresses, where you can register any available combination of name and domain name. Emails sent to your alias addresses will automatically arrive in your account inbox, and you can set any of them as your sender address.
What does mail.com do with the contact information I provide?
When you create your free email account, we ask you to fill in a contact cell phone number or email address. This is for our password recovery process: If you forget your password we can send you a secure text message or email to reset it. The personal data you provide during the email sign-up process remains confidential – mail.com will not share it with anyone else. We are not in the business of selling personal data.
Is there a mail.com mobile app I can use with my new account?
Yes, there is! mail.com offers free apps for both iOS and Android devices. Simply download the correct app for your device and get started. Both mail.com apps are intuitive and easy to use. Once you have downloaded the app, it will take you through the set-up process and get you connected to your mail.com account in no time.
So what are you waiting for? Create an email account today. It’s free!
How to Create Custom Email Accounts
Creating an Email Address on a Custom Domain Name
Last updated: Dec 22, 2020
In this tutorial, you’re going to learn how to create email accounts for your domain name. We’re going to take you to step by step through the whole process, giving you two alternative paths to follow based on what your needs are.
Let’s start with the basics:
How to Get an Email Address on Your Custom Domain Name
You probably have Gmail or some other free email account already. While that email is perfectly fine, it might not look very good when used for any sort of professional purpose.
For example, it’s easy to imagine how emailing business contact john.smith987@gmail.com might not be optimal. A much better alternative is to set up a custom email address under your own domain name – if you happen to own a domain name already (if not, here’s how to register a domain name).
In such a scenario, you can, for instance, use something like john@yourdomain.com instead, which does have a totally different vibe to it.
Today, we’re going to learn how to do exactly that – create email accounts for your domain name – so that you get an email address that has your own domain name after the @ symbol.
We’re going to show you two ways to do that:
Something we need to admit right up front is that path (A) is much more beginner-friendly. We’d give it 5/5 on the “ease of use” scale. Path (B) is a moderate 3/5.
Option A) Create Email Accounts for Your Domain Name with Web Hosting Provider
Many top web hosting companies offer free email accounts for their customers. Bluehost, Hostgator, Dreamhost – just to name a few.
In this example, we’ll show you steps to create email accounts for your domain name with Bluehost:
First, log in to your Bluehost panel and then go into the Advanced tab from the main sidebar.
From there scroll down to the Email section and click on Email Accounts.
From there click on the ‘Create‘ button.
Here’s how to fill that out:
Once you have the fields filled in, click on Create again.
After literally a second, your email account is created and ready to go. Next step, learning how to use your new email:
By clicking on ‘Check Email‘, you can start using your email account right away – via Bluehost’s own email client.
Though, a more likely scenario is that you’d want to configure this email on your laptop or iPhone. For that, click on the Connect Devices button. You’ll see some new options pop up.
You’ll see a whole new page with instructions on how to go through the process with your favorite email tool. The most interesting part is that Bluehost makes available a range of auto-config options for many of the popular email solutions and apps:
Further down the page, there are also manual config details in case you haven’t found your tool on the list.
And that is it! At this point, your new email account is fully operational.
Option B) Create Email Accounts for Your Domain Name with Gmail
Bluehost also supports G Suite (recommended) and Microsoft 365 if you don’t want to use their own free portal.
This process involves a couple more steps than Path (a). But it certainly can be done by a beginner as long as you follow those steps carefully. Additionally, if you want to create email accounts for your domain name with Gmail, it will also involve an extra fee on top of what you’re already paying for your domain name.
While standard @gmail.com emails are free, Gmail puts a price tag on letting you create and manage custom email addresses based on your own domain name.
Once you’re ready, go here and click on one of the Get Started buttons. You’ll see a signup form asking a couple of basic questions – to understand your business and needs better.
Along the way, you will be asked if you already have a domain that you want to connect with G Suite. Select, yes.
Enter the domain name, and then carry out with all the steps that come next. The final of which will be creating your main G Suite user.
When everything is done, you’ll arrive at your G Suite login screen. After logging in, you’ll be asked for additional details before fully enable your account.
At this stage, you’ve successfully signed up with G Suite. However, you’re still a couple of steps away from creating brand new email accounts for your domain name.
Here’s what you need to do now:
Here’s a general overview of how the above process all happens step by step.
When you’ve gone through these steps, you’ll have a fully functional email account (or more than one) at your disposal, and you can begin using it via Gmail’s standard user interface.
That being said, if you’re not 100% crazy about Gmail’s interface, you can still configure your new email accounts in third-party email tools pretty easily (for example, so that you can use that new email on your iPhone or laptop).
You can do that by using either the POP3 or IMAP protocols. G Suite explains the difference pretty clearly. Though, in most cases, you’ll want to use IMAP when configuring your email on modern devices or in modern software, like on an iPhone or in Microsoft Outlook. Here’s how to carry through with that configuration.
All Done!
That’s the end of the road! Your new email account is fully operational and integrated with additional devices for convenience.
Do you have any additional questions that were not covered in this article? Leave us a comment below.
The Guide to Getting Your Own Custom Email Address
Custom email may seem like a small detail in the larger branding picture, but it’s hugely important. In a single glance, this is what it means to your customers, clients, and/or acquaintances:
So let’s patch up your branding right now and set you on the path to legitimacy. It’s an inexpensive (sometimes free) bit of branding that will make a world of difference.
The basics
When creating a custom email address, think of it the same way you would when creating a new website. First, you pick an email platform to use, then you point your domain name to it. For example, if “The Dude”—fictional owner of theinternet.io—wanted to set up a custom email address, he would search through the email hosts in our plugins page and pick the one that he likes best.
Each of them will allow him to email from [email protected]theinternet.io, but each will also provide a slightly different set of features, a different webmail client, and a wide range of prices.
Custom email options
We have eight custom email platform options in our Marketplace, all providing stable service and excellent customer support. Check each platform for updated prices (usually priced per user/mailbox).
Email forwarding?
Unlike providers like Zoho Mail and Fastmail, Pobox specializes in email forwarding. So instead of attaching your email address to a service with a webmail system you’re not used to, Pobox lets you forward your new unique email address to an email platform (and address) you commonly use.
Here’s the basic pitch, from pobox.com:
Email forwarding makes it possible for you to separate where you read your email from your email identity. Forwarding takes mail sent to one address, and redirects it to another, without the sender having to know.
Your email address, your identity, is how you keep in touch, what you use to access many websites… indeed, it’s how you’re known. Email forwarding lets you easily change where you read your mail, without getting a new address.
It breaks the tie between your mailbox and your address.
If your email provider introduces a new policy you dislike, you can move. If your ISP changes its name, your email address is unaffected. If a new service starts up that you’d love to try, you can.
If you’re interested in email forwarding, we thoroughly recommend this guide from Eric Mill (it even goes through the iwantmyname installation process).
Can’t you get free custom email with Google?
Back in the day, Google Apps had a free tier that allowed people to set up free custom email addresses for up to ten users. It was awesome. But near the end of 2012, Google shut their free service down, forcing people to look for paid (gasp!) alternatives.
But there may still be a way to do it (if this workaround doesn’t work anymore, let us know and we’ll take it down). From Ian Macalinao:
However, there’s a free way to use your Gmail account with a custom domain: Mailgun.
It only works for up to 10,000 emails a month (which seems like a lot) and is definitely developer-centric, but… it’s free!
Can’t you get a free custom address with Microsoft?
Like the free custom email deal with Google Apps, Microsoft used to offer a service that allowed users to attach their custom domains to free Hotmail and Outlook.com accounts. But in 2014, they shut it down to focus on their paid offerings.
The move is disappointing, but not surprising. The fact that the Windows Live Admin Center continued to use the old Windows Live branding and was never updated with the modern design of Outlook.com was probably the biggest clue. In addition, the service has always been extremely limited, with administrators only able to add or delete addresses. And the relatively recent addition of a prominent Microsoft Office 365 link under the Sign In button was telling as well.
Basically, if you’re looking for free custom email today, your only option is Zoho Mail.
What should go before the @?
Once you get your custom email address set up, your next task is to create individual email addresses (the part before the @). Fortunately (or unfortunately, if you’re bad at making decisions), the possibilities are endless. You can use your first name, your last name, some combination of the two, generic words like “owner” or “support”, nicknames like “bossman” or “lordofemail”, or any other name you can think of.
But before you start, take a minute to think about the future. First, you’ll probably want to make specific email accounts for individual people. Here are two potential landmines:
If you want to be safe, go with something like [email protected], [email protected], [email protected], or [email protected] Sure, there will always be exceptions to the rule (if two people have the exact same name, maybe you can force them into a Hunger Games-type situation), but doing what you can to avoid future duplication will make your life much easier later.
After everyone has an individual account, be sure to create some general accounts for different roles. For example, it’s better to create a [email protected] account than to just have that email go to a specific person (what happens if that person leaves or takes on a new role within the company?). Don’t go overboard though—having too many email accounts can get confusing for everyone.